AG 2000 03 20 - Laserfiche WebLink

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402 RAFT the projects were being set up on the basis that some of the land would be surveyed and engineered by others. UPON MOTION of Commissioner Barnhart, seconded by Commissioner Privette and unanimously carried, the Board adopted the following budget amendment. BUDGET REVISION/AMENDMENT REQUEST DEPARTMENT OF Finance AMOUNT: $1,000,000.00 TYPE OF ADJUSTMENT: Supplemental Request PURPOSE OF REQUEST: Consistent with discussions by the BOC at the retreat and commissioners meetings this amendment sets aside $1,000,000.00 for Engineering and Architect fees related to building two middle schools and one elementary school. This is in addition to the $1M set aside at the January BOC Meeting. ~ Present Approved Account No. Budqe~ 00161710-6901 13,620,191.19 Fund Balance Appropriated 00197210-9165 1,000,000.00 Architects 00197210-9161 0.00 Engineers Revised Increase Decrease Budqet 1,000,000.00 14,620,191.19 800,000.00 1,800,000.00 200,000.00 200,000.00 NEW BUSINESS Consideration of Proposal to Purchase the Old Rarrisburq School site - Upset Bid Process Mr. Clifton reported he had received a proposal from Boulevard East LLC in the amount of $2,005,000.00 for the purchase of the old Harrisburg School property. He recommended that the Board move forward with the upset bid process with the following three conditions added to tke purchase proposal. (1) Possession of the property by the successful purchaser shall be deferred until October 1, 2000 regardless if an earlier closing of the transaction should occur. If the purchaser should decide to close on the property prior to October 1, 2000, then the County's rent to the purchaser for use of the property for the interim period shall not exceed one dollar ($1.00) per month. (2) The County and the School System shall have salvage rights to all materials inclusive of fencin9 located on the site if removed prior to October 1, 2000. (3) The purchaser accepts possession of the property in "as-is" condition on the date of possession (October 1, 2000). Mr. Hartsell pointed out a number of statutory defects in the proposed "Agreement of Purchase and Sale". These items included the addition of a provision for requiring the submission of a five percent (5%) bid deposit and removal of the provision for the County to pay a five percent {5%} commission of the sales price. UPON MOTION of Chairman Fennel, seconded by Commissioner Carpenter and unanimously carried, the Board authorized the County Manager and County Attorney to work out the proper agreement for the proposed sale of the old Harrisburg School property to Boulevard East LLC at a purchase price of $2,005,000.00, subject to upset bid and including the conditions and stipulations as listed above, and authorized the County Manager and County Attorney to proceed with the upset bid process when the proper agreement is in place. Annual Audit Contract with Potter and Company, P.A. ($25,000) MS. Pam Dubois, Assistant Finance Director, reviewed the proposed audit contract with Potter and Company, P.A. for the period July 1, 1999 to June 30, 2000. She advised the County had used this audit firm since 1990. There was discussion regardin9 the advantages and disadvantages of using the same audit firm over an extended period of time. The Board by consensus agreed to defer consideration of the annual audit contract until the next meeting and asked County staff to solicit proposals from other firms to conduct the annual audit.