AG 2000 08 21 - Laserfiche WebLink

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Meals ordered will be packaged in bulk containers. If the Caterer fails to deliver adequate amounts of food as ordered, the Purchaser may request that any omissions in delivery be provided by the caterer. If there is insufficient time for the Caterer to deliver the omissions on the same day before serving time, then the Purchaser shall have the right to purchase the comparable food items from another source and to receive an amount of reimbursement or credit on the Caterer's invoice equal to the Purchaser's expense for obtaining these food items. If shortage or omission cannot be made up by the Caterer by serving time on the same day and if the Program is not able to purchase the needed food items, then the shortage or omission 'of the specific food item (meat, vegetable, bread, dessert or milk) will constitute a shortage of entire meal(s), and the cost of these meals may be deducted from the Caterer's bill accordingly. Cost of the meals shall be the contract price including tax plus total administrative expense figured per meal. This cost shall be the-total unit cost established in the invitation for Bid Proposal submitted to Central,ha Council of Governments by the Cabarrus County Department of Aging. Meals shall be prepared under properly controlled temperatures. After preparation and packaging of meals, they must be delivered to all meals,res within three hours. Caterer will take and record temperatures of food before it is placed in the holding equipment. Recorded temperatures will be kept on t file until the end of the contract period and made available to the Purchaser for review. Assembled meals shall be held in properly refrigerated and/or heated areas that meet sanitation standards. The Caterer will be responsible for maintaining hot foods at 140°F degrees or above and cold foods at 45°F degrees or below during delivery. All meals must be delivered to all sites in Cabarrus County between 9:15am and 11:15am. If the time schedule is met within twenty minutes, the Program may purchase meals from an alternate source and charge the meals cost plus related expenses to the Caterer. Alternately, the Program may elect to accept meals delivered more than twenty minutes late to a site, but Purchaser shall only pay for the number of meals that can be served to the Program participants remaining at the site at the time of delivery of meals. The Purchaser will not be obligated to pay for any meals that are not served due to late delivery. The time that the meals were prepared must be recorded on delivery receipts for site supervisors to inspect, and the number of meals ordered each day recorded per site. Meal receipts must be in triplicate and signed by caterer's representative and by site supervisor upon receipt of meals. The signatures affixed to the receipt demonstrate only that the meals were delivered and does not certify correct portions or condition of food delivered.