AG 1999 09 20 - Laserfiche WebLink

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G.S. 143-318.13(a) provides that if the board holds any regular, special, emergency, or other official meeting by conference telephone or other electronic means, the clerk shall provide a location and method whereby the public may listen to the meeting and notice of the meeting shall specify that location. Rule 7. Ail Meetings Within the County. All meetings shall be held within the boundaries of Cabarrus County except as otherwise provided herein. (1) A joint meeting with the governing board of any other political subdivision of this state or any other state may be held within the boundaries of either subdivision as may be specified in the call of the meeting. At any such joint meeting, this board reserves the right to vote separately on all matters coming before the joint meeting. (2) A special meeting called for considering and acting on an order or resolution requesting members of the General Assembly representing all or any portion of this county to support or oppose any bill pending in the General Assembly or proposed for introduction therein may be held in Raleigh or other such place as may be stated in the call of the meeting. Comment: See G.S. 153A-40(c). This statute also speaks of two other categories of gathehngs that may be held outside county boundaries: retreats, and meetings with the legislative delegation representing the county in the General Assembly. Because the statute expressly forbids the board to take any official action at such meetings, they are not mentioned in the proposed rule. Remember, however, that such meetings are covered by the Open Meetings Law ifa majority of the board is present and "deliberates" on public business. Rule 8. Broadcasting and Recording of Meetings. (a) Except as provided in this rule, any radio or television station is entitled to broadcast all or any part of an official meeting of the board that is required to be open to the public. Any person may photograph, file, tape-record, or otherwise reproduce any part of a meeting required to be open. (b) Any radio or television station wishing to broadcast any portion of an official board meeting shall so notify the county manager no later than twenty-four (24) hours before the meeting. If the number of requests or the quantity and size of the necessary equipment is such that the meeting cannot be accommodated in the designated meeting room and no suitable alternative site in the county office building is available, the county manager may require the news media to either pool equipment and personnel or to secure and pay the costs of an altemative meeting site mutually agreeable to the board and the media representatives. Comment: See S.G. 143-318.14. Notwithstanding the proposed role, the board probably could not exclude broadcasters simply because they failed to give the suggested twenty-four-hour (24) notice. Rule 9. Agenda. V. Agenda