AG 1999 09 20 - Laserfiche WebLink

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(a) The clerk to the board shall prepare the agenda for each regular, special, and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received by 10:00 A.M. five (5) working days prior to the meeting. Any board member, may, by a timely request, have an item placed on the agenda. (b) The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background infomiation relevant to items on the agenda. A copy of the agenda packet shall be delivered to each board member at least ninety-six (96) hours before the meeting. Documents in the agenda packet, if not previously available for public inspection, shall become so when packets have been delivered to each board member or left at his or her usual dwelling. (e) The board may, by majority vote, add an item not on the agenda. Comment: Because of the increased volume and complexity of the matters they must consider, nearly all boards use an agenda. Some boards use an agenda only to organize the material and to give themselves an opportunity to study the issues before they meet. These boards generally allow last-minute additions to the agenda by general consent, and this rule takes that approach. Other boards use their agenda to control the length of meetings, and will often hold a work session before the regular meeting to ask questions and thoroughly explore the proposals to be voted on at the meeting. Generally these boards do not allow late additions to the agenda unless an emergency exists. The manager may for convenience maintain a ma/ling list of interested parties wishing to receive a copy of the agenda regularly. Rule 10. Informal Public Comments. The clerk to the board shall include on the agenda of ~ regular meeting of the month at least fifteen (15) minutes for comments or questions from the public in attendance. The chair will first recosmze individuals or groups .~av:ng ma~e aF~c,:n~mc, n~a ~o bc ..car~ ~h~i ~¥O~gb~¢~ a ~~~g, and then may recognize others, subject to available time. The chmr may specify the time allotted to each speaker. When the fane set aside for informal public comments has expired, the chair will recognize further speakers only upon motion, duly made and adopted. Comment: The board may decide as a general policy to set aside part of each meeting for individuals or groups to address the board. The rule allows any individual or group to get on the agenda but lets the board decide whether there is time to hear its comments. Rule 11. Order of Business. At regular meetings, the board shall proceed to business in the following order: -I-.~. Invocation g.~. Approval of Minutes ~. ~;pproval of the agenda ~.~. Old Business 4.7. Consent Agenda