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299 DRAFT H.R. GRAY AND ASSOCIATES. INC Contracted professional services firm 1. Assist in the architect(s) selection process 2. Participate in site visitations of 'best' examples submitted by architect applicants 3. Assist in scheduling and construction analysis as required 4. Provide 'value engineering' input for selected school designs 5. Develop a 'pre-bid' construction estimate for each project 6. Provide other professional services as detailed by the B.O.E. and B.O.C. PRELIMINARY SCHEDULE: SCHOOL SITE SELECTION, ARCHITECT SELECTION ~ CONSTRUCTION TWO MIDDLE SCHOOLS AND ONE ELEMENTARY SCHOOL 1999-2001 · WEEK OF SEPTEMBER 7-10 - SUPERINTENDENT AAq] COUNTY Fk~NAGER MEET TO RESPOND TO BOE DaNYD BOC REQUESTS · WEEK OF SEPTEMBER 12-17 - RFP'S FOR ARCHITECTURAL SERVICES SENT OUT TO REGIONAL SCHOOL ~CHITECTS. · OCTOBER 11 - BOE APPOINT 3 MEMBERS TO CITIZENS CONSTRUCTION OVERSIGHT COMMITTEE · OCTOBER 18 - BOC APPOINT 3 MEMBERS TO CITIZENS CONSTRUCTION OVERSIGHT COMMITTEE · OCTOBER 15 - INITIAL RESPONSES TO RFP'S DUE BACK FOR REVIEW BY THE JOINT EDUCATION COMMITTEE · WEEK OF OCTOBER 25-29 - JOINT EDUCATION COMMITTEE RESPONSIBLE FOR REVIEW AND 'SHORT-LISTING' OF 'BEST' EXAMPLE SCHOOL SITES TO BE VISITED BY THE JOINT EDUCATION COMMITTEE, CITIZENS CONSTRUCTION OVERSIGHT COMMITTEE AND MEMBERS OF THE BOE AND BOC WANTING TO PARTICIPATE · WEEKS OF NOVEMBER 11-19 - SITE VISITATIONS WILL TA~ PLACE AS CAN BE SCHEDULED · WEEKS OF NOVEMBER 29 - DECEMBER 10 - JOINT EDUCATION CO~MITTEE REVIEWS ARCHITECT FINALISTS AND SELECTS THOSE T~L~T WILL BE INTERVIEWED BY THE BOE · DECEMBER 1999 - JAA~J~dRY 2000 - CONTR3kCT DOCUMENTS AND DESIGN MODIFICATION ISSUES RESOLVED WITH SELECTED ARCHITECTUP. AL FIRMS AS WELL AS SITE SELECTION DECISIONS TO BE FINALIZED · JAi~JARY 2000 - MAY 2000 - ARCHITECTUR~ FIRMS TO FINALIZE PLAN MODIFICATIONS A~rD PREPARE SOLICITATION OF CONSTRUCTION BIDS · J~3NE - JULY 2000 - CONSTRUCTION BIDS RECEIVED AND EVALUATED BY JOINT EDUCATION COMMITTEE WITH INPUT FROM THE CITIZENS CONSTRUCTION OVERSIGHT COMMITTEE AND SUBMITTED TO THE BOE FOR APPROVAL AND TO THE BOC FOR FUNDING AUTHORIZATIONS · JULY 2000 - DECEMBER 2001 - SCHOOL CONSTRUCTION · JD2~UARY 2002 - SCHOOLS READY FOR OCCUPANCY · ** SITE SELECTIONS ~ FINANCING ARPJkNGEMENTS ARE TO BE CONDUCTED IN A TIMELY }~a/gNER SO AS NOT TO NEGATIVELY IMPACT AROVE PROJECTIONS CABARRUS COUNTY CITIZENS CONSTRUCTION OVERSIGHT COMMITTEE · Three appointees by the Board of Education (October 11, 1999) · Three appointees by the County Commission (October 18, 199~) APPOINTEES SUGGESTED GENERAL QUALIFICATIONS ~ BACKGROUI{D · Residents of Cabarrus County with professional background, training, expertise or experience in: (facility design, operation or maintenance), (engineering~ architecture or technical support functions in construction), (real estate, banking, accounting or business decision making functions), (familiarity with site development, land use practices and other construction related functions). · Ability to meet during week day hours and possibly evenings at varying times; meetings will include visitations to other North Carolina county school sites as part of a larger group doing school facility evaluations. · Ability to avoid potential conflicts of interests that could arise from business or personal relationships with potential architectural firms, building contractors, project suppliers, subcontractors, or other firms involved directly or indirectly with school construction activities within cabarrus County. Committee members should have NO financial interest (direct or otherwise) in school construction, financing or design activities associated with the projects under consideration. · Selected appointees should understand and accept that activities associated with this committee's functions are subject the North Carolina public meeting and records requirements. Individual members are subject to being questioned and quoted by the press, media and