AG 1998 08 17 - Laserfiche WebLink

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We feel that we can negotiate the installation costs down to a maximum of $12,000.00 for the Cabarrus County share if we request just the set up and testing of the equipment at Motorola and shipment to us and have our technicians install the equipment, provide maintenance and manage the completion of this project. This would further eliminate the need for the second two costs listed above. This would bring the Cabarrus County portion of the cost down to $12,000 for the total of the three items and save $172,657 in the first year. The most equitable plan for the sharing of the costs between the three participating agencies is to cost it out based on equipment to be installed and maintained. This has been calculated at 39% for Cabarrus County, 40% for Concord and 21% for Kannapolis. Included in the Cabarrus County percentage of 800 equipment are all the mobiles and portables that have been purchased including the volunteer fire department units on the 800 system. (See Attached Sheet for breakdown of number of units). We could devise some ~neans of recouping the maintenance costs for agencies that are on the system and not part of county govermnent. Chris Linker, Concord's director of communications, is a certified Motorola Technician and has one installer on his staff. It is proposed that 80% of their current salaries and budgets be included in the cost sharing plan as well as the salaries, etc. for a new Motorola certified Technician be included and the costs be divided between the three agencies on their percentage of equipment. (See cost breakdown attached). This would result in Cabarrus Counties share being $62,400. This cost would provide installation of the new equipment, upkeep of the new equipment and maintenance on all mobiles, portables, fixed site transmitters and equipment and installations of new or transferred mobile radios as vehicles are replaced in the fleets. This cost would cover all county departments, and other agencies associated with the county that have mobile and portable radios. Our new portable and mobile radios have 3 year warranties and we do not have a valid estimate of the cost of maintenance contracts on that equipment after the warranty runs out. On our old equipment we were paying a contract of $24,000 per year and usually spent around $32, 000 per year in overall equipment maintenance and repair for all the equipment assigned to the Sheriff's Dept. Other departments had to provide for their own maintenance. I feel that we should seriously consider this plan because it will save all three governmental agencies money immediately and over the long run.