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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Blanket Purchase Order <br /> <br />To provide an additional purchasing tool for obtaining purchases when <br />the amount of paperwork involved makes it impractical or impossible to <br />use the regular purchase order procedure. <br /> <br />The Purchasing Agent and Department Head shall work together to use <br />this procedure when it appears to be in the County's best interest. <br /> <br />The Department Head must make a request to the Purchasing <br />Agent (by requisition) providing the following information: <br />a. Name of Vendor <br />b. Maximum amount anticipated to be purchased. <br />c. Names of individuals who shall be permitted to place or <br /> pick up orders. <br /> <br />The Purchasing Agent will review all requests, and, if in order, will <br />make the necessary arrangements with the vendor. <br /> <br />The criteria for determining when this procedure is considered <br />desirable are: <br />a. The department should be the one responsible for <br /> maintenance or repairs. <br />b. Monthly expenditures should average $300.00 ore more <br /> over a 12-month period. <br />c. The vendors concerned must be willing to cooperate. <br /> <br />The Blanket Purchase Order issued to the vendor will contain <br />such information as: <br />a. Maximum amount that can be ordered. <br />b. The department and names of personnel authorized to <br /> order or pick-up orders. <br />c. All other information that is normally included on a <br /> purchase order. <br /> <br />The maximum total on the purchase order will be encumbered as <br />each purchase order is issued. <br /> <br />Requesting department will continue to get a receiving (pink) copy <br />of the purchase order. <br /> <br />Persons who use this procedure should always refer to the <br />purchase order number issued when placing orders. <br /> <br /> <br />