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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Emergency Purchase Orders <br /> <br />To define an emergency purchase order and how it should be handled. <br /> <br />"Emergency" is defined as "a situation in which the department cannot <br />continue'to operate and/or public safety is compromised" without an <br />emergency purchase order being issued. <br /> <br />The department must submit a written requisition marked <br />"EMERGENCY" and an explanation of the emergency purchase to the <br />Purchasing Agent_ All required documentation (i.e., bids, approvals, etc.) <br />should accompany the requisition. <br /> <br />After the Purchasing Agent reviews the purchase requisition and verifies <br />that funds are available, the requesting department will be notified and <br />given a purchase order number as quickly as possible. <br /> <br />For weekend, holiday and overnight purchases requiring a purchase <br />order, the department should make the purchase and contact the <br />Purchasing Agent the next working day with documentation in order that <br />a purchase order can be issued. <br /> <br /> <br />