AG 1997 07 21 - Laserfiche WebLink

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3) Counties which make local purchases must "f~ont end" the total purchase cost and be reimbursed the 75% federal share. 4) The State is subm/rting the Advanced Plarming Document for a statewide purchase to the federal government and expects approval for the 75% federal reimbursement in short order. 5) Counties may issue purchase orders as soon as the State receives federal approval. 6) (1 asked directly) and was advised that it would be appropriate to replace ex~sting equipment with equipment purchased under the SAQWlS Program where the existing equipment was originally expensed (e.g., and is not currently being depreciated) and where the replaced equipment needs to be upgraded to meet the State's specifications for the SAQWIS Program. ) believe that if federal approval for a purchase i~ secured bY the ~taie, it would be )ppropfiate to take advantage of the availability of the federal funding to up.adc PC's at the Department.. This is in fact an excellent opportunity tO upgrade equipment that would need to be upgraded an?.vay at some point in the future. Del' :;nding,,on the number of replaced PC's which would be useful to the County. this is potentially a ye_fy good opvor~univ,_, for ~he County. At this time, we have 35 machines which would be available for a,slgnmem to other Count' agencies. These are listed on the attached inventory_, lnclude~l l~re 23 {mostly 66 l~-Iz) 486 machines and 12 Pemium machines. (To clarify the number of PC's available for reassignment outside DSS, we would like to reassign 17 existing machines to the Department's Child Support Program. Staff there are currently using antiquated state-owned PC's which cannot be connected effectively to the Department LAN, but which also cannot be transferred. Two other replaced machines would be retained at the Department as back-ups). I .would like to ask that you: 1) 3) Request the Finance Office confirm this information to the extent you feel appropriate, Ask the County IS Department to assess whether the PC's w6 would transl," to the County would be useful in other County agencies. / Determine whether il rr~ht be possible to transfer a portiq~ of the County funding budgeted for the purchase of PC's by the County in the coming year into the DSS budget to help with the 25% County matching share which would be required for this purchase. (We did not budget for this purchase. We probably could find some, but not all, of the approximately $50,000 in County funds needed for the 25% match within our budget. As front ending the total funds for the purchase would be necessary, the Board of Commissioners would need Io consider a budget amendment to reflect the total cost ofthe purchase and lhe revenues we will receive).