AG 1997 12 15 - Laserfiche WebLink

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EXHIBIT IA: BUDGET MODIFICATIONS - TOTAL COST $14~000 To: Roy Phipps From: Jim Davin Date: 07/18/1997 Re: Cabarrus County Demo cc: John Mart MUNIS will need some modifications in our Budgeting module in order for Cabarrus County to accept our software. They are has follows; These first modifications are mandatory; Our Next Year Budget Entry ~reen and calculation will have to be modified. Cabarrus budget preparation has 3 levels a department, manager and board. Their department and manager requested levels are broken out into three sub-lines. They have a Cominuation line and a Change line both of which are added together to give them a total on this Departments line item. **See handout #1. The Continuation line is the amount of money needed to run this line item from year to year, lasts year's continuation amount should automatically populate this field however they will need the abil]ty to ut~late .thi. s amount. The Change Line is the amount of money requested above and beyond th~xa%%unt, both of these are added together to give a department line item total. Their final level called board only displays the total from the manager line. Detail text and line items are needed behind both the continuation and the change, in the departmem and manager levels but not in the board level. I would suggest that we still keep 5 levels in om' budget preparation module giving the functionality of a continuation and change sub-lines in the first 4 levels display a total only for budget level 5. There are 2 reports they run for their next year budget. One is a summarized report in which they take all their personal service, operations, capital outlay accounts and sommarize all accounts in these categories in one line item. See handout #2. Another report they nm is an individual account budget report has described in example 1. They can currently ask for a report on any individual levels or multiple levels and detail behind the accounts in any one of these levels. Note they are 2 components in which comprise each level; continuance and change, they can currently ask to see just detail on continuance and not the change and vise-versa. See handout//3. Also can retrieve .~mm~rized reports has seen in handouts #4,5and6. While working on payroll projection their personal department needs a way of marking a change to not update so while updating a payroll projection with all new changes which have taken place in their live payroll tables by their payroll department they will not overwrite the changes done on the payroll projection marked, not to update. Again payroll projections will have to look and behave has described earlier in example #1. See handouts//8 and//9.