AG 1997 12 15 - Laserfiche WebLink

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EXHIBIT lB: MODIFICATIONS FOR A/P - TOTAL COST $5,500 To: From: Date: Subject: MEMORANDUM Roy Phibbs Eaten Duncan October 8, 1997 Cabarrus County Issues As w~ discussed, several issues surfaced during my presentation in Cabarrus County last week. They are as follows: Cabarrus County would like to be able to enter the vendor's city, in the Vendor Master and have the system look to a preloaded table and automatically populate the NC County Code field also be able to print a report · Cabarrus County would tike the system to be able to accommodate at least seven different vendor tables. This is a feature, which is present in their existing software. By having different vendor tables they are able to have their invoice lists and checks print in seven sections. I discussed both the possibility of using one of the miscellaneous codes fields to accommodate this or simply using the first digit of the vendor code to signify which entity the payable is associated with, however both would still require them to manually maintain seven vendor lists to know the next available vendor number to assign to a new vendor. · Cabarrus County would like a quick entry screen added to the recurring invoice screen similar to the recurring journal entry screen. This would accommodate the many repetitive invoices they receive which use the same account distribution each month. The distribution is not based on a percent eliminating the possibility of using allocation codes. · Cabarrus County believes that the current invoice description field, which is 30 characters long, is not adequate. They would like this field changed to a pop-up window allowing longer descriptions. These extended descriptions would need to print on the check. (They plan to use laser checks.) · Although I was not on site to review payroll concerns, Para did give me a copy, which is attached of the time sheet they wish to use. They expect MUNIS to accommodate this format. I hope this information is helpful. As always, should you have any questions, please feel free to call.