AG 1996 03 07 - Laserfiche WebLink

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sCabarrus County heriff's Department Robert M, Canaday, Sheriff February 29, 1996 Mr. Jeff Barnhart, Chairman Board of County Commissioners Cabarrus County Dear Mr. Barnhardt: I learned of the study to privatize the counties microfilm service recently, when we were contacted to check the quality on some sample films being provided by some potential vendors. In evaluating the outside vendors that responded to the counties study I see significant problems that we do not experience currently. As I understand the outside vendor process they would photo each document in a rapid process. If any of the photos are detected by them as not being properly exposed they will flag that photo. They will then send the entire roll of film to us for us to evaluate and then accept or return the specific document(s) to be copied again with the new copy being spliced into the proper location. This full review of each film will be extremely labor intensive for our staff. A secondary concern, but one of major significance for us, is the security of information contained in our files being delivered to persons who we do not know or have any way of screening for security purposes. We deal with very sensitive information that is not public record and I have to sign security agreements regarding the dissemination of that information. With an outside vendor we will have no way of knowing who they are employing to do the filming or have any control of the caliber of person they hire. I am very much concerned about this move and would urge the county to reconsider thc elimination of the in county operation. I do not know what the current expense is for this service but wouldn't think that it could be excessive. It would appear from everything I have learned about the change P,O. BOX 525 25 CORBAN AVE. S,E, CONCORD, N.C, 28026-0525 PHONE (704) 788-3108 ORI NC0130000