AG 1995 07 17 - Laserfiche WebLink

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ADOPTED 12/19/94 TO BE EFFECTIVE 1ll 7/95 Travel Policy for Members of the Cabarrus County Board of Commissioners Section 1. Policy Statement: The intent of this policy is to make uniform provision for reimbursement of necessary expenses of County Commissioners who are required to travel within or without the county boundaries in the performance of their duties and in the interest of county affairs. Section 2. Policy Administration: The Cabarrus County Board of Commissioners is responsible for the provisions of this policy and authorized to approve travel reimbursements. Such reimbursements will be audited by the Finance Director and reviewed by the County Manager. Section 3. Disclosure: A. Prior to any travel, other than to member counties of the Carolinas Partnership, a full disclosure shall be made to the Board of Commissioners detailing the purpose, destination, length, cost and expected benefit of the planned trip. B. Upon return from trip, a presentation ora brief report in writing to the Board of Commissioners detailing the event or conference attended and the benefit to the County as a whole. bill items. Disclosure to the Board of Commissioners the full cost of the travel, including direct Section 4. Definitions: A. Necessary Expense - All reasonable charges, incurred by a Commissioner, caused by travel in the interest of the county, including transportation, lodging, meals, registration and related incidental expenses. It does not include fines, illegal expenses, laundry charges, personal telephone calls, movie rentals or similar personal expense. B. Mileage Allowance - The amount authorized to be paid on a per mile basis for travel by privately owned vehicle is the same as currently allowed by the I~S for tax purposes. C. Meals Allowance - Generally reimbursement for the cost of meals in connection with County business shall be actual costs and should be submitted for reimbursement along with a brief explanation. D. Non-overnight Travel - Reimbursements for meals and other expenses during non-overnight travel will be permitted when such expenses are incurred in the conduct of County business. If the registration fee includes a meal, the full cost for registration is reimbursed, inclusive of the meal. *See motion of June 26, 1995.