Laserfiche WebLink
- Proposed Revision <br /> <br />III. <br /> <br />The maximum amount of vacation leave to be donated by an employee <br />cannot reduce his/her accrued balance below one week. <br />The maximum amount of leave donated may be no more than the amount <br />&the employee's annual leave earning rate. <br />Donations that are a result of, or that can be reasonably projected to be <br />motivated by the donor's separation from employment or cancellation of <br />his/her excess vacation leave, will not be accepted and/or used. <br /> <br />Accounting and Usage Procedures <br /> <br />The Personnel Office shall establish a system of leave accountability which <br />will accurately record leave donations and recipients use. Such accounts <br />shall provide a clear and accurate record for financial and management <br />audit purposes. This should include: <br />1. Maintaining a list of employees donating leave and the amount. <br />2. Notification of leave recipients and the Finance Department when <br /> leave is granted and in what amounts. <br />3. Notification of leave donor and the Finance Department of actual <br /> leave deductions. <br />The approved amount(s) of shared leave will only be added after all <br />sources of the recipient's own leave have been completely exhausted. Once <br />the recipient returns to work, remaining sick leave and vacation leave will <br />be removed from his or her accounts and returned to the leave sharing bank <br />for use by other employees. <br />If not enough leave is on the list to meet all of the approved recipient's <br />requests, available leave will be prorated based on individual needs. <br />Example: Employee A needs 20 hours of leave to receive a full paycheck. <br />Employee B needs 80 hours of leave to receive a full paycheck. The leave <br />bank only has 50 hours of donated leave in it. Therefore, 10 hours will be <br />donated to Employee A and 40 hours will be donated to Employee B <br />meeting half(50%) of each employee's needs. <br />Donated leave will remain in the "bank" for future needs of employees with <br />qualifying medical conditions. <br />Approved recipients may start receiving shared leave as of the first of the <br />pay period following the pay period in which they go into a Leave Without <br />Pay status. <br /> <br />IV. Effective Date of Policy - January 1, 1994 <br /> <br /> <br />