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AG 1994 12 19
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AG 1994 12 19
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Last modified
3/25/2002 4:34:33 PM
Creation date
11/27/2017 11:59:24 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
12/19/1994
Board
Board of Commissioners
Meeting Type
Regular
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PROPOSED <br /> 12/19/94 <br /> <br /> 3. When another person who is not a commissioner or an employee occupies the same <br /> hotel room with a comissioner on an authorized trip, the commissioner must pay <br /> the difference between the single and double room rates. <br /> 4. To receive reimbursement for lodging expenses, an itemized hotel bill must be <br /> attached to the travel voucher. <br />C. Registration Cost ~ <br /> 1. Registration costs in excess of $100.0~ be paid directly by the county. <br /> 2. When a commissioner personally pays a registration fee, a receipt for payment <br /> should be obtained for reimbursement purposes. <br /> 3. Additional registration costs for recreational and entertainment activities will not be <br /> paid by the county. Meal functions are not included in this requirement, and eligible <br /> for payment by the county in lieu of the meal per diem payment. <br /> <br />Section 7. Extraordinary_ Travel or Cost: In instances of travel not covered by this policy, or <br />where the actual necessary costs exceed the maximum reimbursement allowed and the travel is in <br />the best interest of the county, the Board may approve reimbursement of actual cost beyond the <br />maximums stated herein. Whenever possible, the terms of reimbursement must be determined <br />before the travel occurs or before the cost is incurred. The Board shall approve or disapprove all <br />other expense reimbursements not clearly defined in this policy or which have been questioned. <br /> <br />Section 8. Travel Advances: For "Travel Outside the County" and "Extraordinary Travel", <br />County Commissioners may receive advances for travel expenses, to avoid personal <br />inconvenience or hardships. Once a trip is approved by the Board, the Commissioner must submit <br />a request, in writing, to the Finance Director estimating the travel cost. The Finance Director will <br />review the request and forward it for processing. Travel advance checks will not be issued for <br />estimated expenses less than $200.00. <br /> <br />Immediately upon completion of the travel, the Commissioner will present an approved travel <br />voucher to the Finance Department and return any money advanced in excess of the actual <br />expenses approved on the travel voucher within thirty (30) working days to the Finance <br />Department. Any amount advanced and subject to return to the county, not promptly refunded <br />may be deducted from pay due the Commissioner. <br /> <br />Section 9. Travel Procedure: <br /> <br /> A. The Board has the responsibility to determine whether the proposed travel is eligible <br />for reimbursement of expenses. <br /> <br /> B. If the trip is eligible for a travel advance, the Commissioner should make a written <br />request, sufficiently in advance, to allow the request to be processed and a check prepared. <br /> <br />C. Travel is performed. <br /> <br />3 <br /> <br /> <br />
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