AG 1993 12 20 - Laserfiche WebLink

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B. When more than one Commissioner or County employee occupies the same hotel room, the total lodging expense should be reported on only one travel voucher. C. When another person who is not an Commissioner or County employee occupies the same hotel room with an Commissioner on an authorized trip, the Commissioner must pay the difference between the single and double room rates. D. To receive reimbursement for lodging expenses, an itemized hotel bill must be attached to the travel voucher. Section 6. A. B. Registration Cost: Registration costs in excess of $100.00 must be paid directly by the county. When an Commissioner personally pays a registration fee, a receipt for payment shall be obtained,& accompanied by a bank canceled check for reimbursement purposes. C. Additional registration costs for recreational and entertainment activities will not be paid by the county. Meal functions are not included in this requirement, and are eligible for payment by the county in lieu of the meal per diem payment. Section 7. A. B. Travel Advances: Travel advances will not be issued for estimated expenses less than $200.00. Each Commissioner traveling must obtain his or her own travel advance to facilitate easier reconciliation of travel advances and travel vouchers, except in cases where more than one Commissioner or county employee occupies the same hotel room where the entire lodging cost will be advanced to one employee. C. Travel advances will be issued no more' than 30 days prior to the commissioner's departure date. Section 8. General: A. Ail Commissioner's travel will be audited by the Finance Director and approved by the Chairman and County Manager. B. More than one overnight out-of-state trip per fiscal year requires prior approval by the Chairman and the County Manager. C. When an Commissioner cancels a trip and the county has paid airfare,