AG 1993 12 20 - Laserfiche WebLink

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5o Obtain two county printers for use by clerical staff performing real property checks through the Register of Deeds records. This would save time from clerks manually recording information found as well as increase accuracy in preventing the transposing of numbers, addresses, or other information. The cost of these two printers would be $878.00. The time saved would be a minimum of 1 hour daily or $10.13 including fringe benefits. Annual savings $1755.80 the first year and $2633.80 annually thereafter. Target Date: 6/30/94 Implemented: 9/30/93 Obtain and install two state printers in data entry room. This will enable each data entry operator to have 'use' ~ a printer speeding up the process of screen printing computer inquiries. This should save each data entry operator at least one hour daily. Three data entry operators at a salary total including fringe of $50.70 x 1 hour daily x 5 days per week x 52 weeks per year equals $13,182 annually. Cost of printers $6392. Savings first year $6790, additional years $13,182 annually. Target Date: 6/30/94 Implemented: 8/31/93 PC Support Hook-up to CAP office to AS/400 word processing system allows the PC used for CAP and Medicaid Case Management billing to also be used as a word processing work station. This will allow Accounting Clerk to use the PC and free up the AS/400 work station being shared between Accounting Clerk and CAP Clerk. This should save at a minimum of i hour daily for the CAP Clerk for waiting to use the word processor or hunting another available work station. CAP Clerk salary with fringe for one hour $11.07 x 5 days x 52 weeks = $2878.20 annually. Cost of PC Support is one time payment of $987.50 which includes initial hook-up and one additional machine to be used in Attorney's office. First year's savings $700.30, additional years' savings $2878.20. Target Date: 9/30/93 Implemented: 8/31/93 Obtain answering machines for clerical staff in the areas of Medicaid Reviews and Food Stamps to be used when clerical workers need to be away from their desks performing other related job duties. This should free up at least 30 minutes each daily for the two clerks at a salary and fringe of $10~19 x 5 days x 52 weeks = $2649.40 annually. Cost of answering machines $250. First year's savings $2399.40, additional years' savings $2649.40 Target Date: 9/30/93 These machines were budgeted and purchased but were given to the Attorney and 2 IV-D Agents rather than clerical as the need was felt to be greater there. Conduct study of feasibility of automation of rolodex for switchboard using state or county system. Make recommendation before budget process FY 94-95 for any equipment needs. Cost savings to front desk and switchboard in maintenance of rolodex should offset cost of additional automated equipment. Cost savings to be determined later. Target Date: 12/31/93 Implemented: