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E. Trip Sheet - A form provided for the traveler to fill out <br />upon completion of a specific trip, or trips within a given time <br />period prescribed by the department head, which lists all mileage, <br />private or public transportation, lodging, meals, registration, and <br />other expenses which are reimbursable. Receipts for lodging, <br />registration, and private or public transportation are to be <br />attached to and made a part of the trip sheet. For taxis, airport <br />limos, and buses, receipts may not be available or provided; <br />therefore, attach if possible. The trip sheet form must be <br />approved by the Department Head. Before acceptance for <br />reimbursement, the trip sheet must bear the approving signature of <br />the appropriate department head and the requesting employee. <br /> <br /> F. Transportation Cost of Employee - Payment of mileage <br />allowance or actual cost of public transportation as applicable. <br />If rental vehicles are used for both business and non-business <br />purposes, reimbursement to the county for the non-business portion <br />will apply. <br /> <br />Section 4. Authorized Travel Modes: <br /> A. County-owned Vehicle - This method of transportation is <br />to be used whenever a county vehicle is available. Exact operation <br />expenses may be authorized for reimbursement by the department <br />head, in unusual circumstances, where direct credit charges cannot <br />be made to the county and county gas, etc., is not available. <br /> <br /> B. Privately owned Vehicle - When no county vehicle is <br />available, this mode may be used if specifically authorized by the <br />appropriate department head. Reimbursement for operation expense <br />shall be limited to the mileage allowance. <br /> <br /> C. Public Transport - When no county vehicle is available, <br />public transportation may be authorized by the department head, <br />reimbursement shall be for actual cost incurred. <br /> <br />Section 5. Travel Destination: <br /> <br /> A. Local Travel - County employees, who by the normal nature <br />of their duties, are required to travel regularly within the county <br />and are individually authorized by the appropriate department head, <br />are eligible for reimbursement for transportation expense. <br /> <br /> B. Special Local Travel - County employees who, in the <br />interest of the county, and with department approval, travel to <br />schools, conferences, meetings, etc. within the county, may be <br />reimbursed, to the limits of the policy, for: <br /> <br />(1) Transportation cost. <br />(2) Registration cost. <br />(3) Necessary incidental expenses. <br /> <br />C. Travel Outside the County - Approved travel expenses <br /> <br /> <br />