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outside the county for county purposes or purposes in the best <br />interest of the county, for training, conferences, professional <br />meetings, etc. may be reimbursed, to the limits of the policy, for: <br /> <br />(1) Transportation cost. <br />(2) Meals. <br />(3) Lodging. <br />(4) Registration cost. <br />(5) Necessary incidental costs. <br /> <br />Section 6. Extraordinary Travel or Cost: In instances of travel <br />not covered by this policy, or where the actual necessary costs <br />exceed the maximum reimbursement allowed and the travel is in the <br />best interest of the county, the County Manager may approve <br />reimbursement of actual cost beyond the maximums stated herein. <br />However, the terms of reimbursement must be determined before the <br />travel occurs or before the cost is incurred. The County Manager <br />shall approve or disapprove all other expense reimbursements not <br />clearly defined in this policy or which have been questioned. <br /> <br />Section 7. Travel Advances: For "Travel Outside the County" and <br />"Extraordinary Travel" county employees may receive advances for <br />travel expenses, to avoid personal inconvenience or hardships. <br />Using the approved trip sheet, the employee must submit a request, <br />in writing, to the department head estimating the travel cost. The <br />department head will review the request and forward it to the <br />Finance Department. Travel advance checks will not be issued for <br />estimated expenses less than $100.00. <br /> <br />Immediately upon completion of the travel, the employee will <br />present an approved trip sheet to the Finance Department and return <br />any money advanced in excess of the actual expenses approved on the <br />trip sheet within ten (10) working days to the Finance Department. <br />Any amount advanced and subject to return to the county, not <br />promptly refunded may be deducted from pay due the employee. <br /> <br />Section 8. Travel Procedure: <br /> <br /> A. The County Manager, upon recommendation of the department <br />head, has the responsibility to determine whether the proposed <br />travel is eligible for reimbursement of expenses. <br /> <br /> B. If the trip is eligible for a travel advance, the <br />employee should make a written request, sufficiently in advance, to <br />allow the request to be processed and a check prepared. <br /> <br />C. Travel is performed. <br /> <br /> D. A trip sheet is completed by traveler, received and <br />approved by the department head, and forwarded to the Finance <br />Department. <br /> <br /> <br />