AG 1992 08 17 - Laserfiche WebLink

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Attachment A - INTRODUCTION The following policy represents an effort to comply with the requirements of North Carolina law for contracts which involve construction or repair work or for the purchase of materials, equipment or supplies. It insures that County employees are aware of the structure through which a contract may be awarded or a purchase may be secured. Heretofore, no written policy or procedure through which contracting purchasing decisions were made existed. Consequently, while this policy is consistent with unwritten but established procedures for the purchases of goods and services, several changes have been incorporated in an effort to clarify several contracting and purchasing situations which invariably prompt questions or accelerate the approval of low-value purchases. FUNCTION Purchasing is a function of the County Manager's Office which will oversee this process to assure that the County is in compliance with all regulations. CONTRACTS REQUIRING FORMAL BIDS The County Manager's Office is responsible for obtaining formal bids even when the bid documents are prepared by an architectural or engineering firm. The formal bidding procedure is initiated by the using department filing a request with the County Manager. Contracts that require the use of the formal bid procedure are: Construction or repair work requiring the estimated expenditure of $50,000 or more. The purchase or lease-purchase of materials, equipment, food services, or supplies requiring an estimated expenditure of $20,000 or more. Except; For purchases of gasoline, diesel fuel, alcohol fuel, motor oil or fuel oil. These may be purchased after receiving informal bids, regardless of the size of the expenditure. In cases of special emergency involving the health and safety of the people or their property. c. If the contract is with a governmental unit. Revised June 2, 1992 [0