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DRAFt <br /> <br />Employees willing to voluntarily donate leave should complete an <br />Offer to Share Leave form indicating the type(s) of leave to be <br />donated and in what amount(s); then date, sign and submit it to the <br />Personnel Office. This information will be placed on a chronological <br />list for use in that order. <br />Any regular County employee in Class 101 or 102 is eligible to donate <br />leave. <br />The minimum donation at one time is two hours. <br />The maximum amount of leave to be donated by an employee cannot <br />reduce his/her accrued balances below one week for vacation leave or <br />two and one-half weeks for sick leave. <br />The maximum amount of leave donated may be no more than the <br />amount of the employee's annual leave earning rate for the type(s) of <br />leave to be donated. <br />Donations that are a result of, or that can be reasonably projected to <br />be motivated by the donor's separation from employment or <br />cancellation of his/her excess vacation leave, will not be accepted <br />and/or used. <br /> <br />III. Accounting and Usage Procedures <br /> <br />The Personnel Office shall establish a system of leave accountability <br />which will accurately record leave donations and recipients use. Such <br />accounts shall provide a clear and accurate record for financial and <br />management audit purposes. This should include: <br /> 1. Maintaining a list of offers to share leave. <br /> 2. Notification of leave recipients and the Finance <br /> Department when leave is granted and in what amounts. <br /> 3. Notification of leave donor and the Finance Department <br /> of actual leave usage. <br />Actual transfer of donated leave will take place at the end of the pay <br />period, but will be retroactive to the days of the month where there is <br />no leave balance. This will eliminate the possibility of the recipient <br />having unused donated leave in his or her sick leave account after the <br />approved need has ended. <br />If not enough leave is on the list to meet all of the approved <br />recipient's requests, available leave will be prorated based on <br />individual needs. Example: Employee A needs 20 hours of leave to <br />receive a full paycheck. Employee B needs 80 hours of leave to <br />receive a full paycheck. The leavebank only has 50 hours of donated <br />leave in it. Therefore, 10 hours will be donated to Empk>yee A and <br />40 hours will be donated to Employee B meeting half (50%) of each <br />employee's needs. <br /> <br /> <br />