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Page ~ of 1_~2 8. Approval of subcontract or Assiqnability. The Agency shall not assign all or any portion of its interest in this contract, nor shall any of the work or services to be performed under this contract by the Agency be subcontracted, without the prior written approval of the Council. 9. Review and coordin~tion. To ensure adequate review and evaluation of the work, and proper coordination among interested parties, the Council shall be kept fully informed concerning the progress of the work and services to be performed hereunder. Council's staff will conduct scheduled on-site assessments and may also make unannounced visits for the purpose of evaluating the Agency's work. I0. Reports. All program performance and financial reports must conform to the requirements of the Division of Aging's automated Management Information System (MIS). The Agency will be required to participate in the automated MIS by supplying the necessary and required input data. The Agency will also be required to participate in appropriate training workshops by the Division of Aging or the Area Agency on Aging. Failure to comply with the report requirements may result in eithe~ withholding of funds or possible suspension/ termination of operations. The Agency is required to participate in the MIS user's fee. The monthly fee shall apply to each of the unit generating services specified in paragraph 2 and shall be based upon the following formula: unduplicated persons (x) rate ($.25) x contract months = fee. This fee shall be billed monthly by the Area Agency on Aging. 11. Acc~untinq. The Agency shall maintain complete accounting records sufficient to document receipts and expenditures of federal and state grant funds under this agreement. The Agency shall account separately for the expenses of each distinct service funded under this contract and described in paragraph 2. The accounting records shall document the collection of USDA funds described in paragraph 4(e), program income described in paragraph 5 and local matching resources (both cash and in-kind) as specified in paragraph 6. Documentation of expenses shall include timesheets for each employee, showing spent on clients; receipts time services for for any supplies purchased for use on this contract; any applicable subcontract expenditures; all applicable overhead and indirect expenditures and such other documentation necessary to substantiate overall costs of delivering the contracted service. All accounting records should be maintained in accordance with the North Carolina Local Government Budget and Fiscal Control Act and the Manual of Policies and Procedures issued by the North Carolina Division of Aging.