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that we sent out adequ9te specifications so that any truly <br /> interested communications equipment vendor could have bid on this <br /> project. All of the major vendors that I am aware of could have <br /> met-or exceeded the specifications and submitted a competitive bid <br /> if they so desired. <br /> <br /> I do not feel that we should have lowered our standards for any <br /> vendor. In the area of emergency communications equipment we must <br /> expect reliability at all times and proven timely service in the <br /> event of any problems.. Further, when we make this kind of <br /> investment in be confident it will last <br /> equipment <br /> we <br /> should <br /> that <br /> US <br />for many years. Our current Motorola equipment has served us for <br />over 20 years and the service technicians certainly have <br />demonstrated time and again that the equipment is reliable and the <br />service is available 24 hours per day when we need it. <br /> <br />FINANCING OF THE PROJECT <br /> <br />AS I explained in my previous MEMO, we budgeted $286,577.00 for <br />this The estimates obtained in of 1991 and <br /> project. <br /> were <br /> January <br />prior to the actual solicitation of bids we opted to add in some <br />additional equipment as I stated previously. <br /> <br />It is my understanding that, although, we budgeted the entire <br />amount of $286,577.00 in this years budget there was only <br />$59,000.00 or so actually allocated for expenditure in this fiscal <br />year. <br /> <br />Relying on information from Mr. Blair Bennett we could lease <br />purchase this equipment as planned for a maximum of $41,194.80 from <br />January 1992 through June 30, 1992. Mr. Bennett indicated that we <br />would probably not make any payments in this fiscal year. <br /> <br />Motorola offered financing for this package but Mr. Bennett states <br />that he is currently negotiating with local banks and can get a <br />substantially lower rate handling it through them. <br /> <br />Mr. Bennett can provide additional information on the finance and <br />budgeting aspects of this project. <br /> <br />It is my understanding that the Board would have to place the <br />additional money in the Sheriffs' Budget 860 line item to cover the <br />entire contract price this year to meet the auditing rules even <br />though very little if any of the funds are actually expended. <br /> <br />! hope that you and the Board will accept this recommendation and <br />award the contract to Motorola Communications and Electronics Inc. <br /> <br />Thank you for your consideration in this matter. If you have any <br />further questions or co~nents please contact me at any time. <br /> <br />Please advise me of the date that this item will be reviewed b y the <br />Board so I can be there to answer any questions they may have. <br /> <br /> <br />