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After that date, the rotes will incre:tse to $140 single and $160 double. Unlike previous years, lhese rates do not include any meals; it is room only. Note that you must send a one-night deposit with your reser- vation form and that any cancellations must be made 72 hours in advance to assure that you will not lose your deposit. Check-in time is after 3:00 p.m. and check-out time is noon. As an alternative, housing also has been reserved at the Radisson Hotel (formerly Inn on the Pl.'tza) in downtown Asheville, which is about 10 minutes from tile Grove Park Inn. Rates are $62 single, double, triple or quad. To make your reservation at the Radisson, call the hotel directly at (704} 252-8211 no later than July 21, 1990. Indicate that you are with the N.C. Association of County Commissioners. ADVANCE CONFERENCE REGISTRATION Over the next few weeks, you can regtster in advance for the 1990 Annual Conference. Registration forms have been mailed to your county clerk's office for ALL county commissioners, managers, clerks, and other dep,'u'tment heads. Separate fom~s were mailed to county attorneys and COG directors. Each county attendee must complete a separate registration form, indicating requests for meal tickets and other i'uncfions. These tickets will be enclosed in registration packets provided at Annual Conference. SPECIAL NOTE: In response to last year's survey, we have instituted a new policy to provide lower priced tickets for children to at least several of the Association's events. [loth tile Thursday reception and the Friday night outing to Taylor Ranch have special children's rates for those age 14 or less. Also, due to an increasing number of l:tst minute cancellations or no-shows at meal functions, the Board of Directors has implemented a new policy concerning "no-shows" :md last minute cancellations for meal functions. See below for more information on the new c,'mcellation and refund policy. In completing your registration form, return the YELLOW and WHITE copies with your ~heck made out tO NCACC, P. O. Box 1488, Raleigh, NC 27602-1488. Keep the pink Copy. for your records. DO NOT MAKE COPIES OF THE FORM. If additional copies are needed, contact Teresa Johnson at tile Association office. To cancel registr:ttion, please notify tile Association in writing by August 3, 1990, lo assure that your registration fee is refunded promptly. Requests received after that time will be band- led as soon as possible. NEW MEAL CANCELI.JkTION AND REFUND POLICY In the past few years, the Association has lost an increasing amouot of revenues due to last-minute can- cellations and nozshows al conference meal functions. This creates problems at seated dinners and buf- fets since we must give a final meal count to the hotel or convention center at least two dltys itl advance of the event. Once we have given a count, we must pay for that number of meals, even if much fewer people show up. Having reviewed the increase in this problem, the Board of Directors voted last October to implement a change in the Association's refund policy for meal functions. The Board did not take any action that would affect conference registration fees; tile policy only affects meal function tickets. The new policy is as follows: Registrants for Association conferences who do not attend a meal fitnction that they previottsly had paid for may not receive a reft~nd of that meal cost, unless they notify the Association office itt writ- ing or by telephone at least three days (36 hottrs) prior to the beginning of the Conference. Fami- ly illnesses attd emergencies will be taken into consideration. If you have any questions about this policy, call Debra Holley at the Association office at (919) 832- 2893.