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2. The Finance Department will verify approval and process <br /> <br /> 3. The purchase order will bo liquidated when all items <br /> requ¢,~;ted h~%ve been received [u%d ~ubmitted for payment. <br /> <br /> Checks will be mailed to tho vendor directly from the Finsnce <br /> <br /> Director. Please be sure all backup that needs to ]30 mailed with <br /> the check is attached to the invoice lind signed if necessary. <br /> <br />General Statute 153A'13 states that "continuing contracts" are <br />contracts ",-:omo portion or gill oJ." which are to be performed in <br />ensuing £'iscal yca~s." The prima~y factor in clotermininf[ when a <br /> ~peci[ic contract is a ,, ' <br /> continuing contr~%ct" is whotho~ it is <br /> pos~;ible for the other party to the Contract to fulfill part or <br /> o~ the contract in tl~e current year. Thus, thor~ ;~re two basic <br /> typos of "continuing contract., <br /> <br /> 1. Contracts that require fixed monthly amounts of service <br /> over a period of moRt)is or yc~ars. A COllUt~on oxa}it])le <br /> a rental contract tha~ provides equal payments per <br /> over the life of a contract. <br /> <br /> 2. Contracts thnt prohibit all or part of the provision for <br /> goods and ~;ervices by the other contrac%inq pa)Tty before <br /> a specific date at the end of tho current fiscal year. <br /> <br />In both of theme cases, the contract itself specifies the amounts <br />that can become due ;~%d payable during the current year. If a type <br />2 contract does not ~:pecify that delivery muot occur in an ensuing <br />year, it ~:hou ld not be considered a "continuing contract." <br />'l'hereforo, unle:;s the contract Or purchase clearly specif.[os a date <br />at which service may begin, tho ]~'inance Director should not <br />consider it to be a "continuing contract." The following wording, <br />when added to ~he face of purcba~o order before issuance, will <br />,'~ccompliah this purpose: <br /> <br /> "Delivery of goods and services to bo provided <br /> bt~)'eunch)r will not bo accc. l)ted by ~ho <br /> <br />*Inaert first day of the fiscal year in which the contract .is to <br />bo paid. <br /> <br />It Should be noted that unless the statement is enforced and <br />deliveries are rejoctL~d beforo the specified clato, . the goods <br />actually received in the current year will be charged to the <br /> <br /> <br />