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Open purchase orders will be issued for many repetitive, usually <br />low-dollar purcllasos from one vendor. Rather than i~suing <br />purchase order for each individual purchase, one purchase order <br />issued for a period not to oxtona beyond ~une 30 to cover all <br />puroh;~Dc.s during that budget year. For aJ% open pllrchaso order to <br />be issued thc ~ollow.[ng steps must be <br /> <br /> 1. Department identifies the need for an open purchase order <br /> by examininq past purchasing records, <br /> <br /> 2. llids are solicited from qualified local suppliers if <br /> there is ~ore than one accesf~ibie supplier. ' <br /> <br /> The order is placed with tho selected vendor by issuing <br /> <br /> of this order will read: <br /> <br /> "Term order, furnish items au requested by the <br /> below-named employees of (Cabarrus CounLy Qepartment <br /> <br /> referenced. Total purcha~:os for the term of this <br /> <br /> monthly statements supported by signed couriter <br /> ticket:~. This order expires on. ____, 19 ." <br /> <br /> 4. The department will supply n list of employee names that <br /> will bo duthorizod to md}:e ;3~lrch;~sC:] under tho open <br /> <br /> 5. Delivery tickets will be collected am they are received <br /> ~rom the authorized purchaser and forwarded to <br /> <br /> on thc ticket. <br /> <br /> 6. The department head will compare the delivery tickets <br /> wit:h tile monEhly s~atemont, ll' tho d,.'livc'ry ticke~s <br /> real:ch the monthly ~]ta~ement the v(,ndoc will be paid. <br /> otherwi~;o, tile dc. paJ.'tmoi~t i~: re~poJ~;:Lblo for resolving <br /> the ~;ituation. <br /> <br /> 1. The department head will approve the invoice for payment <br /> when it i:] received. Tho original invoice and a~t.~ched <br /> copy will then be forward~.d to tile Finance Department. <br /> Payment will be made £rom the <br /> <br /> 12 <br /> <br /> <br />