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A purchase order is a written document used to obligate funds for <br /> pu£chilsL.'-; and when properly authorized and approved, is tho <br /> authority for a vendor to furnish a good or service to the County. <br /> <br /> The information from the purchase order is keyed into the computer <br /> daily as they are received. Once this info~matiou is keyed tho <br /> lund~ are automatically encumbered. <br /> <br /> Purchase orders will be generated daily by the computer. The forms <br /> will then be signed by tho Finance Director in accordance with <br /> denera! Statute 159-2}{. <br /> <br /> Tho purchase order is a four part form: <br /> <br /> White - Original - Vendor Copy <br /> Yellow - Accounting Copy <br /> Pink - Departmental Copy <br /> Cold - Outst;.~nding Purchase Order File <br /> <br />The white copy will be returned to the requesting department for <br />mnillng along with the pink copy for the d~pavtmont's records. The <br />yellow copy will be ['etained by tho Finance Department. <br /> <br />Emergency is defined au "n situation in which the department cannot <br />issued. <br /> <br />The department must submit a written requisition marked "EMERGENCY" <br />and an explanation of the emergency purchase to thu County <br />Mannger's Office. All required document:~ (i.e. bids, approvuls, <br />etc.) should accompany the requisition. <br /> <br />After the County Manager's Office reviews the purchase order <br />request and verifie~: that funds nrc available, tho requesning <br />department will be notified and given a ])urchnse order number <br />within the same work day. <br /> <br />For weekend, holiday, and overnight purchases requiring a purchase <br />Mana~]er'~: Office tl~e next working day with documentation in order <br /> <br /> <br />