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Page 2 MEMO: Mr. McGin. nis continued __~Our plan is to enter into a sub-contract with a private company _~fq~ tbg_purchase_of_.l~bo~ and material~s-.--~company----~-b~-l~-]Se reimbursed for materials used. Paymen~ ~or labor would be based upon a fixed rate of so many cents per dollar's worth of materials installed. We would request bids from companies on this basis. Our staff would provide the contractor orders regarding the speci- fic work to be done and materials to be used on individual jobs. In order to control the price of materials used, a price list for materials would be developed by staff on a quarterly basis. This list would give the average price from a minimum of three vendors for each item of material used in the program. The contractor would be paid this average price for materials used as verified by final inspections conducted by our staff. This method is being used sucessfully by the program in Alamance County. Sub-contracting in general is used by about 20% of the 51 other programs around the state. The alternative to this would be to maintain a crew of employees and to purchase materials. That method would involve acquisition of equipment and storage/ workshop space. This would be less efficient than sub-contracting. We will need to employ a Program_.Coordinator. This individual (1) Compiling the sub-contractor bid package and participating in the pre-bid conference; (2) Conpiling and maintaining the materials price list; (3) Providing information to agencies and groups; (4) Determining eligibility of applicants from DSS records and other sources; (5) Maintaining the waiting list; (6) Scheduling jobs; (7) Specifying. to the contractor work and materials for jobs; (8) Supervising the contractor and providing technical assistance on compliance with Energy Division guidelines; (9) Inspecting work performed; (10) Accounting to bookkeeping staff for materials utilized; (11) Completing program activity reports required by the State. In checking with the State Personnel Office, we find that the CoOrdinator position, which most or all programs seem to have, should be classified at the Grade 63 level. (This position com- bines requirements for the clerical, accounting, and management skills of an Administrative Assistant I with the construction skills knowledge Of a carpenter superviser, both of which are Grade 63.) This is bein~_re~Bgsted as a full-time, permanent position. Procedures for taking applications, maintaining a waiting list, and scheduling individual jobs have not been finalized as yet. %~e do plan to request referrals from within the Department as well as from other community agencies and to invite applications front the public, i~e plan 9enerally to utilize a first-come,