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Page 2 · ' ' July 27, 1984 Please notify this office by September 12~ 1984 in writing, with appropriate documentation, as to whether or not the unserved county plans to join your agency in order to participate in the Community Services Block Grant Program during Federal Fiscal Year 1985 and the · Community Action Partnership Program, Appropriate documentation should reflect that the governing boards of the community action agency and the County Commissioners have elected to expand the area served by the existing community action agency. When these decisaons have been made, provide this Division with the following information: 1. A letter from the County Commissioners stating their desire to be served by your agency and to participate in the Community Services Block Grant and Community Action Partnership pro- grams; and a letter from your Board stating your intention to serve the county and a timetable to plan for the new county to be a part of the community action agency in Federal Fiscal Year 1985; or 2. A letter from the Board of County Commissioners indicating they do not wish to join your agency at this time to parti- cipate in the Community Services Block Grant and Community Action Partnership programs. It is crucial for both program planning and administrative purposes that this Division and your agency know well in advance what counties will participate in these anti-poverty programs. This information is needed in order to determine and to notify your agency how funds will be allocated in the forthcoming fiscal year It is my understanding that the Boards of County Commissioners usually meet on the first Monday of each month. Therefore, it is essential that you contact the Board of Commissioners immediately. Should your agency and the county elect to incorporate an unserved county into the existing community action agency, your agency will have to meet applicable requirements established by federal and state legisla- tion and the North Carolina Administrative Code, including the requirements related to your board structure, public hearings, and Community Anti-Poverty Plans. For example, with the incorporation of an unserved county, your board will have to be broadened to iuclude representation from the new county. (See Section 675(c)(3) of the Omnibus Budget Reconciliation Act of 1981, as amended, Rule .0109 of the Subchapter 16(C) of the North Carolina Administrative Code, and Section 113-28.26 of the Coauaunity Action Partnership Act.) The expansion of your board may result in changes in your agency's articles of incorpora- tion and by-laws. The Division recommends that your agency consult its attorney on this and other related matters.