BC 1984 08 06 - Laserfiche WebLink

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19 Do 4. Procure the works of improvement described in A. in accordance with specifications furnished by SCS, and specifications furnished by the Contracting Local Organization when concurred in by the State Administrative Officer. This procurement will be made as follows: (a) Prepare and issue written request(s) for quotations. 0ral requests for quotations may be made when such method is concurred in by the State Administrative Officer. (b) Receive and protect quotations. Determine the lowest qualified vendor and with written concurrence of the State Administrative Officer, make such procurement. (c) Secure written concurrence of the State Administrative Officer before waiving the requirements for any material certifications. 5. Secure concurrence of the State Administrative Officer before issuing modifications to the procurement, and issue modifications recommended by SCS. 6. Pay the vendor as required by the terms of the procurement document. Submit billings to SCS on Form SF-270. 7. Secure written concurrence of the State Administrative Officer before terminating the vendor's right to proceed and declaring the vendor in default, and take such actions when requested to do so by the State Administrative Officer. 8. Arrange for and conduct final inspection of completed works of improvement with SCS to determine whether all work has been performed in accordance with specifications. Hold and save SCS free from any and all claims or causes of action whatsoever resulting from the obligations undertaken by the contracting Local Organization under this agreement or resulting from the work provided for in this agreement. Retain all records dealing with the award and administration of the contract for 3 years from the date of the Contracting Local Organization's submission of the final request for payment or until final audit findings have been resolved. If any litigation is started before the expiration of the 3-year period, the records are to be retained until the litigation is resolved. Make such records available to the Comptroller General of the United States or his duly authorized representative and accredited representatives of the Department of Agriculture or cognizant audit agency for the purpose of making audit, examination, excerpts, and transcripts. SCS will: 1. Provide 80 percent of the cost of the works of improvement described in A. This cost to SCS is estimated to be $16,000.00. 2. Provide authorized assistance such as estimates of costs, results of tests and studies as available, design and layout, and specifications. 3. Provide the services of a Government Representative. 4. Provide the Services of Government Inspectors, as necessary. 5. Make payment to the Contracting Local Organization for SCS's share of the cost upon receipt and approval of Form SF-270. It is mutually agreed that: 1. This agreement shall become null and void 90 calendar days after the date SCS has executed this agreement in the event the work has not been commenced. 2. The State Administrative Officer may make adjustments in the estimated cost to SCS set forth in D.1. for performing the works of improvement. No adjustment shall change the cost-sharing assistance to be provided by SCS as set forth in D.1. nor reduce funds below the amount required to carry out SCS's share of the work. 3. The procurement for accomplishing the works of improvement described in Section A. will not be made from the Sponsors, the Contracting Local Organization, or firms in which any official of such organization or any member of such official's immediate family has direct or indirect interest in the pecuniary profits or contracts of such firm. 10.