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328 The Board of Commissioners for the County of Cabarrus met in special session at the County Courthouse in Concord, North Carolina, on Monday, April 11, 1988, at 4:00 P.M. to discuss budgetary and other matters as identi- fied by the Interim County Manager. Present - Chairman: James W. Lentz Commissioners: Kenneth F. Payne William G. Hamby, Or. Martha H. Melvin R. Giles Moss Chairman Lentz reviewed the plans for the County Jail addition and recommended the relocation of the proposed sanitary sewer and water service to the new jail. The Board by consensus agreed to these recommendations and the architect for jail project will be contacted regarding these proposed changes. Chairman Lentz reported that he had received a request from the Board of Education for additional parking of school buses at the County Service Garage during the summer months. Mr. Blair D. Bennett, Finance Director, stated that the Sheriff's Department is using all available space for parking at the Garage during the jail construction. However, he informed the Board that Mr. Clyde Propst, General Manager of the Cabarrus County Agriculture Fair, Inc., had indicated that he would have no problem with the parking of school buses on the County-owned portion of the fairgrounds property under the following conditions: That the buses be moved by August 15 in order to prepare for the fair and that the Fair be relieved of the responsibility of mowing the area where the buses are parked. Mr. Bennett also requested that the Board of Education agree to indemnify and hold the County harmless from any liability in regards to the parking of the buses. The Board by consensus approved the parking of the buses on the County-owned portion of the fairgrounds property subject to the conditions as requested. An amendment to the Lease Agreement between Cabarrus County and the Fair is to be drawn up relieving the Fair of the responsibility of mowing the area used for the parking of the buses. The Board again reviewed the request by Mr. Alvin M. Stanford, County Extension Chairman, for volunteers in 4-H, Home Economics, and Agriculture to use the Agriculture Center for such fund-raising activities as car washes, yard sales, and barbecue dinners. Mr. Fletcher L. Hartsell, Jr., County Attorney, reported that the schools in the county have the necessary insurance coverage because food preparation is done in the schools on a routine basis. He also advised the Board that State law exempts the schools from liability; however, Mr. Hartsell pointed out that the County buildings are not covered by this law and that CabarrUs County would be liable if County facilities are used by private or non-profit organizations for fund-raising activities. Commissioner Moss questioned the use of County property for a hot dog sale by the Youth Theatre Booster Club on April 16. Mr. Hartsell stated he would check into this matter. Chairman Lentz proposed that Mr. Bill Cochran, engineer, be hired to handle the Miami Church Road Water Project and possibly other engineering projects for Cabarrus County. The Board by consensus agreed to this proposal. A budget amendment to provide funding for this work and a contract with Mr. Cochran are to be prepared. Mr. Blair D. Bennett, Finance Director, reported that the proposed 1988-89 Cabarrus County Budget would be presented to the Board on May 9, 1988. UPON MOTION of Chairman Lentz, seconded by Commissioner Payne and unani- mously carried, the Board set the public hearing on the proposed 1988-89 Cabarrus County Budget on Monday, May 16, 1988, at 7:00 P.M. or as soon thereafter as the public may be heard. Chairman Lentz reported that he had talked with Mr. Estus White, Clerk of Superior Court, regarding plans for the completion of the third floor of the Courthouse. He stated that Mr. White had indicated to him that the most pressing need for the court system at this time is a small hearing room. Also, Chairman Lentz informed the Board that space was needed in the very near future for the County Assessor's Office as that office must be vacated for the jail construction project. Plans for the third floor will be presented to the Board at a later date. Commissioner Moss left the meeting at this time. Chairman Lentz reported that it had become almost impossible for the four employees at the County Service Garage to maintain approximately 180 vehicles. The Board by consensus agreed for the Chairman to write the City of Kannapolis asking that they make other provisions for the maintenance of their vehicles effective July 1, 1988.