BC 2016 08 01 Work Session - Laserfiche WebLink

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August 1, 2616 (Work Session) Page 2840 Kelly Kluttz, Chief Finance Officer, Cabarrus County Schools (CCS), reported there was $1,640,196.69 remaining in the CCS annual capital fund at the end of June 30, 2016. She requested a reappropriation of the funds to FY17. She stated the funds would go towards purchases made at the end of FY16 that, due to the timing of the invoices, need to be paid in FY17. A brief discussion ensued. During discussion, Ms. Kluttz and Tim Lowder, Executive Director of Operations, CCS, responded to questions from the Board. In addition, Ms. Kluttz advised there are two small amounts leftover from two projects at Central Cabarrus High School. One for removal of asbestos and the other for replacing the fire alarm at Central Cabarrus High School. She stated there was $4,733.00 remaining from one project and $14,167.00 remaining from the other. She requested the reallocation of these funds to the early college. Mr. Lowder explained the funds are needed to replace the tile in the mobile units purchased for the early college. Mike Downs, County Manager, explained a request of this amount would typically be approved at the staff level, but since the funds are being moved from one school to another, it was necessary to present the request to the Board. Finance - KCS Request to Reauvrovriate FY16 Capital Fundin On behalf of Kannapolis City Schools (KCS) , Susan Fearrington, Finance Director, briefly reviewed KCS's request to reappropriate capital funding to FY17. Details regarding the request were not available and she advised, since a representative from KCS was not present, the item could be postponed to September or details could be obtained and forwarded prior to the August regular meeting. It was the consensus of the Board for Ms. Fearrington to obtain and forward details of the request to the Board and place this item on the August regular meeting agenda. Finance - Reappropriation of Funds for Ongoing Projects, Grants and Commitments Kristin Jones, Senior Budget Analyst, provided handouts to the Board detailing projects, grants and commitments that need to be transitioned to the new fiscal year because they were not completed within the fiscal year they were budgeted. She stated a reappropriation of funds, via fund balance, is needed to transition the projects to the new fiscal year. A discussion ensued with Ms. Jones and Pam Dubois, Senior Deputy County Manager, responding to questions from the Board. Finance - KCS Request to Reappropriate FY16 Capital Funding - Continued Dr. Chip Buckwell, KCS (Kannapolis City Schools) Superintendent, arrived at the meeting. He advised, due to timing, the projects were unable to be completed in FY16. He requested the reappropriation of $95,815.40 in annual capital funding to FY17. County Manager - County Sign Policy Mike Downs, County Manager, briefly reviewed a draft policy on the addition of tributes to Cabarrus County North Carolina Department of Transportation ( NCDOT) signage. A hardcopy of the draft policy was provided to the Board. He requested the Board review the policy and provide feedback, recommendations and suggestions regarding whether or not to proceed with a formal policy. Following a brief discussion, it was the consensus of the Hoard to move this item to the September work session agenda for further discussion. County Manager - SunCap Charlotte LLC Road Improvements Kyle Bilafer, Area Manager, reported SunCap Charlotte LLC is required to make improvements to the surrounding road network as part of their development on International Drive. He advised the North Carolina Department of Transportation ( NCDOT) has secured economic development funds to assist with those improvements, but one of the funding requirements is that the funds must pass through a local government rather than be paid directly to the private company. Cabarrus County will need to enter into two agreements, one with NCDOT