BC 2017 03 20 Regular Meeting - Laserfiche WebLink

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March 20, 2017 (Regular Meeting) Page 3056 ATTEST: /s/ Megan I.E. Smit Megan I.E. Smit, Clerk to the Board (F-2) County Manager - Access Agreement for Lloyd Garmon Lane Lloyd Garmon Lane is located on property owned by Cabarrus County off NC Highway 49 where EMS Station 2 is located. A church and private residence use the road for access in addition to the EMS Station. The owner of the private residence would like to re-combine two parcels which would result in a second residence using the road for access. It is recommended that an access agreement between the County and that property owner be approved for access, maintenance and possible future use. UPON MOTION of Commissioner Kiger, seconded by Vice Chairman Honeycutt and unanimously carried, the Board approved the access agreement for Lloyd Garmon Lane and authorized the County Manager to approve the final agreement subject to review and revisions by the County Attorney. (F-3) County Manager - Funding Request for Two Items at the CCS Bus Garage Cabarrus County staff participate in the budget process each year with Cabarrus County Schools (CCS) . The FY18 capital request for the schools totals $17, 942, 099. Two of these items need to be funded separately by the County due to the severe need for additional school buses and mobile units. Kannapolis City Schools will also receive new buses for school year FY18. There are two requests for the purchase of three floor lift systems and for a bed for a state-funded wrecker, needed at the bus garage for daily operations. They have not made the list for funding for the past two years and will compete with needs still totaling $14, 632, 099. County staff has found available funding to purchase these items in FY17 so that repairs and maintenance can be expedited safely for both districts. UPON MOTION of Commissioner Kiger, seconded by Vice Chairman Honeycutt and unanimously carried, the Board adopted the following budget amendment. Date: 3/20/2017 Amount: $180,500 Dept. Head: Pamela S. Dubois, Senior Deputy County Manager Department: Education/Tax Collections ❑ Internal Transfer Within Department ❑ Transfer Between Departments/Funds Q supplemental Request Purpose: To allocate funds to purchase 3 floor lifts systems for buses and a bed for a wrecker (state will fund the wrecker) . These request have been on the capital request for the past two fiscal years. These will serve both school districts and provide efficiencies and safety for the employees at the buses garage. Account Numberl Account Name Approved Budget Inc Amount Dec Amount Revised Budget 00161310-6012 Property Taxes: Deliqu $1,500,000.00 $180,500.00 $1,680,500.00 00197210-9701 CCS: Capital Outlay $1,987,414.59 $180,500.00 $2,167,914.59 (F-4) Finance — Audit Contract for Fiscal Years Ending June 30, 2017, 2018 and 2019 An informal request for proposals for external auditing services was conducted by the Finance Department. After consulting with three accounting firms, it was determined that the accounting firm Elliott Davis Decosimo best suits Cabarrus County's needs. References were checked for Elliott Davis Decosimo. All references were positive, most noting that the firm Elliott Davis Decosimo is very professional and they conduct thorough procedures. Pricing for the auditing services is as follows: Fiscal year ending June 30, 2017 - $50, 000.00, fiscal year ending June 30, 2018 - $51,000.00 and fiscal year ending June 30, 2019 - $52, 000.00. UPON MOTION of Commissioner Kiger, seconded by Vice Chairman Honeycutt and unanimously carried, the Board approved the Elliott Davis Decosimo audit pricing commitments for fiscal years 2017, 2018 and 2019. (F-5) Finance - North Carolina Education Lottery Payment Applications for School Debt Service Lottery proceeds in the amount of $2, 000, 000.00 were included in the FY17 General Fund budget to pay a portion of debt service related to public school debt. Upon approval by the Cabarrus County Schools Board of Education, the Kannapolis City Schools Board of Education and the Cabarrus County