BC 2017 08 21 Regular Meeting - Laserfiche WebLink

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August 21, 2017 (Regular Meeting) Page 3265 Adopted this the 215t day of August 2017. CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ Stephen M. Morris Stephen M. Morris, Chairman ATTEST: /s/ Angela Poplin Interim Clerk to the Board (F-7) Finance - Delegate JCPC Board of Commissioner Authority to Finance Director for Review and Signature of Sub-Recipient Program Agreements As part of the Cabarrus County Annual Budget process an amount is approved for the Juvenile Crime Prevention Council (JCPC) program. The County receives the JCPC funding and then passes the funds on to JCPC approved sub-recipients. Normally at the local June JCPC meeting, final approval to all sub-recipients are made. After approval the sub-recipients present their Program Agreements through an electronic approval signature process. This can take up to a month for final review and approval by the JCPC Chair, the County and the Department of Public Safety. No funding is released until all reviews and signatures have been completed. Due to the timing of Sub-Recipient Program Agreement approvals, there is a need for the Finance Director to review and approve the Program Agreements for the sub-recipients without waiting for a subsequent BOC meeting. If approval is granted, the Finance Director can approve and sign the Program Agreements on behalf of the County and then report to the ROC the final allocation at a subsequent meeting. UPON MOTION by Commissioner Kiger, seconded by Commissioner Shue and unanimously carried, the Board reviewed and approved the Sub-Recipient Program agreements to the Finance Director, and authorized the Finance Director to sign on behalf of the County. (F-8) Finance - Funding Approval for Incentive Grant On July 17, 2017 the Board of Commissioners approved a new incentive grant for Project Hercules . The total incentive is not to exceed $1, 487, 500 paid over a two-year period. Funding for the new grant needs to be established so the contract can be pre-audited. Unpaid Incentive Grants are recorded on the yearend Financial Statements as Committed Fund Balance. The Finance Department has worked with the Tax Administration Department to determine the amount of unpaid grants to be reported as June 30, 2017 Committed Fund Balance. One large grant can be released along with some smaller balance grants. This will allow $1, 138, 567 to be Assigned Fund Balance at June 30, 2017. The Project Hercules balance of $348, 933 will need to be committed in the FY18 budget. UPON MOTION by Commissioner Kiger, seconded by Commissioner Shue and unanimously carried, the Board approved the Commitment of Fund Balance in the amount of $348, 933 and authorized the Finance Director to prepare the appropriate Budget Amendment for Project Hercules in the amount not-to-exceed $1, 487, 500. Date: 8/21/2017 Amount: $1,487,500 Dept. Head: Susan Fearrington Department: Finance - Economic Incentive Grant ❑ Internal Transfer Within Department ❑ Transfer Between Departments/Funds © Supplemental Request Purpose: This budget amendment records the commitment of Fund Balance for the TPA economic incentive grant. The grant will be paid over a two year period. However, the full amount is being budgeted at this time based on approval by the BOC on 8-21-17. Account Number Account Name ' JApproved Budget Inc Amount Dec Amount Revised Budget 00163320-6901 Fund Balance Approp $0.00 $1,487,500.00 $1,487,500.00 00193320-971043 TPA Group $0.00 $1,487,500.00 $1,487,500.00 (F-9) Human Services - Energy Programs Outreach Plan Each year, the Cabarrus County Department of Human Services is required to submit an Energy Programs Outreach Plan to the State detailing the strategies the agency will use in promoting the two major energy programs, Crisis Intervention Program (CIP) and the Low Income Energy Assistance Program (LIEAP) . The agency has established strong working relationships with local energy providers, community agencies, and residential living centers to help promote and disseminate information to potential applicants for these services.