BC 2015 01 05 Work Session - Laserfiche WebLink

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January 5, 2015 (Work Session) Page 2245 10. The County Manager may reject formal bids when deemed appropriate and in the best interest of Cabarrus County pursuant to G.S. 143 - 129(a). 11. The County Manager may reduce revenue projections consistent with prevailing economic conditions, and also reduce expenditures correspondingly. Section III. This ordinance and the budget documents shall be the basis of the financial plan for the County of Cabarrus. a. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient detailed accounting records to satisfy the requirements of the law. b. The Finance Director is directed to report, at the request of the Board, on the financial status of each project element in Section I and on the total revenues received or claimed. c. Copies of this capital project ordinance shall be furnished to the Clerk to the governing Board, and to the Finance Director for direction in carrying out this project. d. At the completion of a construction project, all unrestricted excess funds are transferred to the General Fund and the portion of the Capital Project associated with the project is closed. Adopted this the 5th day of January, 2015. CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ Stephen M. Morris Stephen M. Morris, Chairman ATTEST: /s/ Megan Smit Clerk to the Board Finance — CCS Request for Additional Funding for New Odell Grades 3 -5 Elementary School Chairman Morris advised the Cabarrus County Schools (GCS) Board of Education meeting will begin later in the afternoon, making it necessary to move this item up in order to accommodate CCS Staff and Board Members present at the meeting. Dr. Barry Shepherd, CCS Superintendent, advised the Odell School project has been moving forward. He stated the Board of Education (BOE) has a request for additional funding and turned the meeting over to Barry Shoemaker. Barry Shoemaker, CCS BOE Chair, gave a brief summary of their three requests: additional funding, options and initial base bid options. Kelly Kluttz, CCS Chief Financial Officer, presented a brief overview of requests presented for the new Odell elementary school spanning the past year as well as the current request for additional funding. Ms. Kluttz noted the requested additional funding does not include funds that may be needed for improvements on Hwy 73, pending a decision from NCDCT. A discussion ensued. During discussion, Ms. Kluttz, Mr. Shoemaker, and Dave Burnett, Director of Construction, responded to a variety of questions. Issues addressed included: the current school site versus finding another location; the project's contingency; the base bid awarded to the contractor; the $1 million shortfall; etc. Vice Chairman Poole questioned the request, citing the BOE agreed funds awarded from the mediation settlement between the Board of Commissioners and the Board of Education were sufficient to complete the new Odell elementary school project. In addition, she questioned the site location and additional funds that will be required for road improvements, estimating it could add another million to the project. She stated this request should have been included in mediation.