BC 2015 04 07 Work Session - Laserfiche WebLink

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April 7, 2015 (Work Session) Page 2345 Johanna Ray, Health and Wellness Manager, presented a brief overview of the 2015 -2016 Medical and Dental Plan Design for the OAP (Open Access Plan) and the HSA (Health Savings Account). Ms. Covington stated 40 percent of employees are enrolled in the HSA Plan and 60 percent of employees are enrolled in the OAP Plan. She advised the HSA Plan was put in place a few years ago to help employees become better healthcare consumers. Ms. Ray continued the presentation reviewing the 2015 -2016 rates and the dental plan. There was discussion throughout the presentation with Ms. Covington, Ms. Ray, Ms. Dubois and Mike Downs, County Manager, responding to a variety of questions from the Board. Infrastructure and Asset Management - District Attorney and Probation Offices Al +-crab n— Michael Miller, Infrastructure and Asset Management Assistant Director, presented the following information relating to District Attorney and Probation offices alterations. The concept of expanding the District Attorney's office and creating 11 new offices in the Probation section of the Courthouse and Courthouse Annex was originally presented to the Board at the January work session. At that time, the Board authorized Infrastructure and Asset Management (IAM) to proceed with the design process for this space and to receive bids for the work. Drawings have been completed by Griffin Architecture and bids were received on March 19. Ike's Construction submitted a low bid of $163,600. This price includes $3,600.00 in bid alternates, and a contingency allowance of $20,000.00. The following items are not included in the bid from Ike's Construction but would be necessary to complete the job: $41,278.35 for cubicles in the new offices and $9,605.13 for access controls. The County would also be responsible $5,400.00 for data cabling in the new offices and $16,822.57 for providing furniture in the District Attorney's conference room and break room. The total cost for this project is $236,706.05. Funds are available in the Construction and Renovation Fund, as identified in the original presentation of this project, to fund these costs. A discussion ensued. During discussion Pam Dubois, Senior Deputy County Manager; Jonathan Marshall, Deputy County Manager; Roxann Vaneekhoven, District Attorney; and Danny Payne, Chief Probation Parole Officer with the Division of Adult Corrections of the North Carolina Department of Public Safety, responded to questions from the Board. Kyle Bilafer, Infrastructure and Asset Management Director, was also in attendance. Library - Request to Approve Changes to Library Circulation Policy Emery Ortiz, Library Director, presented a request to approve updates to the Circulation Policy that include: standardizing patron types, improving the patron experience and adjusting the fines and fees schedule. If approved, these changes would take effect July 1, 2015. She also responded to questions from the Board. Planning and Development - Duke Weatherization Pro ram Kelly Sifford, Planning and Development Director, presented the following information relating to the Duke Weatherization Program and responded to questions from the Board. Duke Energy is offering a new program that is available to the Cabarrus County Weatherization program through the North Carolina Community Action Association. The Duke Energy Weatherization Program provides reimbursement on work completed under the federally funded weatherization program. The state monitoring agency, the North Carolina Department of Environment and Natural Resources, is allowing this reimbursement on the condition that the Duke reimbursement funds are placed back into the Weatherization program to expand services.