BC 2014 01 30 Recessed Meeting - Laserfiche WebLink

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January 30, 2014 (Recessed Meeting) Page 1910 advised acting on the results of the study will require the Board of Commissioners' support. Canal Projects CCS BOE Chairman, Blake Kiger, requested the Boards' thoughts on prioritization of CCS Capital Projects. He also requested guidance with agencies that bypass the school system and submit their requests directly to the Board of Commissioners. Chairman Poole advised no funds are available and any projects for the schools will need to be requested during the budget process. Commissioner Measmer reiterated Chairman Poole's comments. Barry Shoemaker, CCS BOE Slice Chairman, expressed concerns regarding the amount of ongoing maintenance issues and the backlog of deferred maintenance issues. Capital projects were discussed among both boards. It was general consensus that all requests should come to the Board of Commissioners through the Board of Education. Dr. Jeff Phillips, CCS BOE Member, requested input on ranking projects that would result in substantial savings or return on investment if updated or replaced versus projects that result in preventing damage to facilities. During discussion Chairman Poole reminded both Boards the previously available funds were just designated to build two new schools earlier in the meeting. She advised all other needs will have to be addressed through the budget process. Lynn Shue, CCS ROE, Member, advised items should be placed on the list before their useful life has expired and they are no longer functional. Len Witke, CCS Facilities Manager, explained the issues are immense due to years of insufficient funds. As an example, he advised the roofs on the most recently built schools are rated for 15 years. He stated there needs to be a plan to replace the roofs when that time lapses. Chairman Kiger stated Mr. Witke has overseen the combination of Construction and Maintenance with no additional staff. He also advised measures are being taken for more efficiency. Staff of Facilities Management Department Chairman Kiger advised alternatives have been identified for staff funding. Harry Shoemaker, CCS BOE Vice Chairman, addressed industry standards. He stated the administration staff has remained flat while the square footage of facilities has grown 50 percent since 2004. During that same time, he advised maintenance technician staff has grown by 44 percent but is insufficient for the square footage of the facilities. He also expressed concerns that the school facilities maintenance department is built to fail. It was noted that Kannapolis City Schools' maintenance and transportation are maintained by CCS. Commissioner ©esterreich requested maintenance ideas in terms of cost per square foot, and in terms of an ongoing maintenance obligation, be kept in mind when new schools are being designed. Construction Standards and Design Guidelines of New Schools Chairman Kiger stated design standards from 2C10 will be used as a guide for new school facilities. He advised an agreement needs to be reached on design standards including energy efficiency levels for new schools. Barry Shoemaker, CCS BOE Vice Chairman, reported energy projects have resulted in approximately $1 million in savings per year. He recommended building energy positive or net zero school facilities. Following closing comments, Chairman Kiger stated the BOE would go into closed session following the Board of Commissioners' meeting adjournment. �a�,llrtiil u