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January 22, 2013 (Regular Meeting) Page 1386 Section 6: Quorum A quorum for the conduct of business shall be defined as a minimum of 510 of the voting Committee members present; however, at least half shall be At -Large members. Section 7: Voting a) HCCBG Advisory Committee members eligible to vote on matters before the Committee have one vote each; b) Ex- officio members of the Committee do not vote; c) It will be considered a conflict of interest for a member of the Committee to vote to determine a specific dollar amount to be allocated to his /her agency; d) Proxy voting will not be allowed. e) No electronic voting. Section 8: Attendance After missing two consecutive regular meetings, the member will be contacted by the Lead Agency about attendance rules. Three missed regular meetings during a calendar year constitute resignation from the committee. Article III: Meetings Section 1: Regular Meetings Regular meetings of the Committee will be held quarterly. A meeting schedule will be set at the last meeting of each year for the upcoming year. Section 2: Special Meetings Special meetings of the Committee may be called by the Lead Agency based on an urgent need or timing issue related to the Home & Community Care Block Grant. Section 3: Notification All members of the Committee will be given notice of all meetings at least seven days in advance by the Lead Agency. Section 4: Facilitator The Lead Agency will serve as the facilitator of the Committee and be responsible for agendas and minutes. Section 5: Parliamentary Authority Roberts Rules of Order shall govern Committee operations not specifically addressed in these Rules of Operation. Section 6: Fiscal Year: The Cabarrus HCCBG Committee will follow the fiscal year from July 1 through June 30. Article IV: Amendments Section 1: Amendments Amendments to these Rules of Operation may be recommended to the Cabarrus County Board of Commissioners by a two- thirds majority of the Advisory Committee members present and voting in the affirmative, after having been presented and discussed at a prior meeting. (F -6) Salisbury -Rowan Community Action Agency, Inc. - Presentation of FY 13- 14 Application for Funding Representatives of the Salisbury -Rowan Community Action Agency, Inc. ( SRCAA) attended the January work session to present their FY 13 -14 Application for Funding. The agency provides services for low income citizens in Cabarrus and Rowan counties. Prior to the vote, a brief discussion ensued regarding the Salisbury - Rowan Community Action Agency's FY 13 -14 Application for Funding. Commissioner Burrage expressed opposition to the program. Note: The following motion acknowledges receipt of the Agency's grant application, as presented at the January 7, 2013 work session. This action does not include funding for or approval of SRCAA programs. UPON MOTION of Commissioner Measmer seconded by Vice Chairman White and unanimously carried, the Board acknowledged receipt of the Salisbury -Rowan Community Action Agency, Inc. 's FY 13 -14 SRCAA, Inc. Community Service Block Grant Application. (F -7) Tax Administration - Refund and Release Report - December 2012 UPON MOTION of Commissioner Measmer seconded by Vice Chairman White and unanimously carried, the Board approved the December 2012 Refund - Release report as submitted and granted authority to the Tax Collector to process the refunds and releases.