BC 2013 09 03 Work Session - Laserfiche WebLink

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September 3, 2013 (Work Session) Page 1 72 8 operation and quality of the devices. Approximately 90 County employees attended and 48 surveys were completed. It is recommended that Cabarrus County enter into a MFP five -year service agreement with Sharp Business Systems based on their demonstrated ability to implement requirements and estimated savings of $208,000.00 over the life of the contract based on FY13 volumes. These savings align with goals established in the Manage Print Services strategy in 2005, focusing on controlling the cost of printing, ensuring devices are deployed effectively and enhancing business processes through document workflow and document management solutions. The selected vendor will work with Cabarrus County ITS to order a new, appropriately -sized fleet in October, with the new devices being deployed in November. Mr. Shanley also responded to questions from the Board. Planning and Development - Proposed Text Amendment TEXT2013- 00003, Amendments to Chapters 2, 4, 8 and 12 - Public Hearing 6:30 P.M. Susie Morris, Planning and Zoning Manager, presented the following information relating to proposed Text Amendments to Chapters 2, 4, 8 and 12: Chapter 2 - Clarification of definition of bona fide farm (SL2013 -347). Additional definitions are also being added. Changes are located on pages 2, 5, 8, 9, 22 and 25. Chapter 4 - Overlay Districts and Zones - Remove outdated language (Rimertown Overlay, Manufactured Home Overlay, Airport Overlay). Chapter 8 - Act to Facilitate the Deployment of Mobile Broadband and Other Enhanced Wireless Communications (SL 2013 -185). Changes to #36, Wireless Telecommunications Services only. Effective date of October 1, 2013. Chapter 12 - Modernization of the Board of Adjustment Statutes (SL2013 -126) changes. Effective date of October 1, 2013. Ms. Morris advised the Planning and Zoning Commission voted unanimously on August 13, 2013 in favor of submitting each of these amendments to the Board of Commissioners for final consideration. She stated a public hearing will be needed. Richard Koch, County Attorney, advised the amendments were also reviewed by the Text Amendment Subcommittee of the Planning and Zoning Board. He reiterated that changes to Chapters 8 and 12 are mandated by state law. In response to a question from the Board, Ms. Morris advised only one public hearing is needed for comment on any of the proposed amendments. Tax Administration - Request Approval of the Final Survey of the Cabarrus /Stanly County Line Greg Belk, Special Boundary Commissioner for Cabarrus County, reported in 1994, 1997, 1999 and 2006, the Cabarrus County Board of Commissioners requested the North Carolina Geodetic Survey (NCGS) aid in establishing our boundaries with surrounding counties by a resolution in accordance with North Carolina General Statute 153A -18. He advised in April 2013 the Board requested the survey be completed for the Cabarrus /Stanly County line. The survey was completed in May 2013. He stated the final plats were submitted to the North Carolina Geodetic Survey, who agreed they are in accordance with the mapping requirements at that time. Staff has also reviewed the plats and is ready to move forward with the adoption of the final survey. Mr. Belk also responded to questions from the Board. Jonathan Marshall, Deputy County Manager, advised all property owners along the county line were notified and open houses were held in Cabarrus and Stanly Counties to address questions. County Manager - Transfer of Tax Foreclosure Parcel to Concord