BC 2013 09 03 Work Session - Laserfiche WebLink

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September 3, 2013 (Work Session) Page 1727 new fiscal year. These particular projects are primarily grant - related. In response to a question from the Board, Ms. Wilson stated these are projects that were unable to be completed by the end of the 2013 fiscal year. Finance - Small Projects Fund Budget Adjustments and Updated Capital Project Ordinance Susan Fearrington, Assistant Finance Director, presented the following information relating to Small Projects Fund budget adjustments and an updated Capital Project Ordinance: The Harvest Facility Project has been completed and a budget amendment is included to adjust the revenue and expenditure budget line items to the actual $1,686,520.00 and to make a $49,814.93 contribution to the General Fund for excess funds. The Elma C. Lomax Farm operations have been recorded in the General Fund. A budget amendment is included to adjust the revenue and expenditure line items to the actual Farm Budget of $447,465.09. Capital related expenditures will remain in the Small Projects Fund. Deferred Tax and Deferred Tax Interest is recorded in the Small Projects Fund. In the past, $82,498.00 of Deferred Revenues was used for E1ma C. Lomax Farm expenditures. A budget amendment is included to record the excess collected Deferred Tax Revenues of $400,000.00 and the corresponding expenditure. The excess collected funds will be available for future appropriation for the support of Local Agricultural Preservation Projects. General Services - Concord Senior Center Addition /Renovations Bid Award As it relates to the Concord Senior Center addition /renovations bid, Kyle Bilafer, General Services Director, stated four (4) sealed bids from informal bidding were solicited for the Concord Senior Center addition/ renovations and were received on August 14, 2013. He advised staff reviewed the submissions and Ike °s Construction, Inc. was the low bidder with a cost of $315,064.00. He stated the bid is below the budgeted amount and requested the Board approve the bid award and authorize the County Manager to execute the contract between Cabarrus County and Ike's Construction, Inc. Mr. Bilafer also responded to questions from the Board. General Services - Old Jail Demolition /Courthouse Annex Renovations Construction /Demolition Bid Award Note: This item was moved to the October Agenda due to lack of response from bidders. Kyle Bilafer, General Services Director, advised only two bids were received for the Old Jail Demolition /Courthouse Annex Renovations Construction /Demolition Bid, which by law, does not meet the minimum number of required bids for formal bidding. The bidding period has been extended; if the minimum of three bids is not met after the extended period of time, the lower of the two bids may be accepted. He further explained the bidding process and responded to questions from the Board. ITS - Multi- functional Print Services Contract Todd Shanley, Information Technology Services Manager, presented the following information relating to a contract for Multi - functional Print Services: Cabarrus County's current multi- functional printer (MFP) five - year services contract expires November 2013. Interested MFP vendors were given information on current usage and were also given tours of County facilities with the opportunity to see staff interaction with and location of MFP devices. Vendors were requested to use this data in making recommendations on the appropriate size of the County's MFP fleet. Additionally, vendors were welcomed to demonstrate their devices to staff at a Vendor Day hosted by ITS. Cabarrus County staff was invited to the device demonstrations, to ask questions and interact with the devices. Staff was requested to complete a survey on the ease -of