BC 2012 03 05 Work Session - Laserfiche WebLink

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March 5, 2012 (Work Session) Page 986 County Manager - Special Olympics Update and Request for Contract Renewal Emily Riley, Special Olympics Coordinator, presented an overview of the partnership between Cabarrus County and Cabarrus County Schools to administer the Special Olympics North Carolina (SONG) program, including a 5 -year contractual arrangement to pay the coordinator's salary and benefits, which expires June 30, 2012. SONG provides competitive athletic opportunities to persons with intellectual disabilities and other developmental disabilities. Ms. Riley requested the contract be renewed and noted that funding for the coordinator's position, approximately $54,000.00 is included in the County's annual budget. Ms. Riley also presented a PowerPoint presentation which highlighted: program and participant's achievements, sports programs, young athletes, Spring Games and their FY 11 -12 budget. She also responded to questions from the Board. Several Commissioners expressed support for the discretionary program. During discussion, it was noted that written notification is required by May 1 to continue the agreement; and that budget cuts will be necessary for FY 12- 13 if the tax rate is to remain at 63 cents. County Manager - Increase Funding to Self - Insured Health Insurance Fund, $2,339,860.00 Pam Dubois, Deputy County Manager, advised information on the rising cost of health care was presented to the Board at its retreat in January, including proposed changes to the health insurance plan for FY 12 -13. Since then, she said additional information on claim activity was received and evaluated for its affect on the FY 11 -12 budget. A $2 million contribution from the General Fund is needed to cover the claims expense in the Self - Insured Fund as the County has experienced high employee claim activity this year. She further reported the budget amendment included in the Agenda appropriates fund balance to cover this expense and these monies were earmarked for this purpose at year end. She also reviewed the effect on the Self - Insured Fund if the contribution is not made and responded to a variety of questions from the Board related to expenditures for the Employee Wellness Center, etc. Commissioner Measmer requested additional information on medical supplies. County Manager - Water Line Easement on Arena Property Jonathan Marshall, Deputy County Manager, advised the City of Concord has requested an easement across a portion of the Arena property along the frontage of NC 49 as part of the construction of the Concord /Kannapolis water line to Albemarle. Concord has agreed to include a note on the plans that the County is to be notified of the planned construction schedule to ensure there is no disruption to major activities, like the Fair, held at the Arena or fairground. He also responded to questions from the Board. General Services - Sheriff's Department Administration 7th Floor Upfit Construction Cost and Construction Manager at Risk Amendment Kyle Bilafer, General Services Director, advised the final design for the Sheriff's Department 6 -7 Floor Upfit has been completed, submitted to Cabarrus County Construction Standards for review and bid out by Turner Construction Company. He said Turner Construction Company has provided a Guaranteed Maximum Price (GMP) of $1,484,360.00 and approval of Amendment No. 5 to the existing Construction Manager at Risk agreement for the Detention Center, is needed to move forward with the project. Mr. Bilafer, Scott Milligan, Turner Construction, Mike Downs, County Manager, and Pam Dubois, Deputy County Manager, responded to a variety of questions from the Board concerning the benefits of using a `construction manager at risk" on large scale construction projects. In response to questions from the Board, Mr. Bilafer reviewed the budget for the remaining non - construction expenditures for this project. Mr. Downs advised the upfit is funded with savings Turner Construction returned to the County after construction of the three (3) buildings on Corban Avenue were completed under budget, totaling $3,711,390.00. Further, he advised the upfit will be used for public safety classes for Rowan - Cabarrus Community College, Emergency Medical Services, etc. The project also includes the construction of a retaining wall. County Manager - Request to Waive Fees for Tornado Victims