BC 2012 05 10 Recessed Meeting - Laserfiche WebLink

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May 10, 2012 (Recessed Meeting) Page 1049 • Beverly Hills Elementary School - 59 years old • Royal Oaks Elementary School - 63 years old • Coltrane Webb Elementary School - 75 years old • Mount Pleasant Middle School - 76 years old • Mary Francis Wall Center - 76 years old 5 -Year Plan: • 2012 -Major renovations and additions at BHES, CCHS, MPHS and CWES plus a new Technology Dept. • 2013 - Replace most of ROES, plus major renovations and additions at CHS, NCHS, NCMS, BHES, and RBMES. Also add a new elementary school. • 2014 - Replace MPMS, and Long Pre -K facility plus additions to CCGMS and HRMS • 2015 - Add new elementary school south of Harrisburg 15 -Year Plan • Emphasis on addressing projected student growth. • Recommends replacement of or complete renovation of the three oldest high schools and Mt. Pleasant Middle School. • Recommends future construction of two new middle schools and two new high schools as well as several elementary schools over 15 years. • Although the current recession has impacted this need slightly, CCS has continually grown throughout this period. Limited View Leads to Short Sighted Solutions: • Addressing overwhelming numbers of maintenance needs can lead to making poor choices. • Selection of less than the best materials and /or solutions is a product of not having enough to go around (either in time, manpower or dollars). • Band -aids and bailing wire are not the tools of good craftsmen and knowledgeable building owners. Consequences of Not Addressing Long Range and On -Going Capital Needs: • Overuse of buildings and equipment leads to shortened life expectancy of building systems, finishes and equipment. • Inability to keep up can lead to frustration on the part of staff and continued deterioration of the schools - 53 maintenance staff to handle the needs of 51 schools (includes KCS schools). • Lack of adequate funding to address preventative maintenance leads to a break -fix mentality that is costly and non - productive. • The only thing we're doing now is falling further behind! Conclusions: • We understand that the Capital Projects funds we are asking for are not available at this time. • The Facilities Operating Budget and the CCS Capital Projects Budget should be increased significantly beginning in FY 2013 -2014 if we are ever to catch up. • If possible, planning funds for major projects in the 5 and 15 year plans need to be allocated in.FY 2012 -2013 so design work can begin. Following Mr. Witke's presentation, a general discussion ensued. No action was taken. Recommendations - How CCS Can Best. Maintain These Assets (Corrective Maintenance and Preventative Kelly Kluttz, Finance Officer, existing Facility & Ground's budget expenditures totaling $9,558,262.00. information: provided a general overview of the for FY 11 -12, including revenues and She also presented the following TREGOE Evaluation Measures for New Projects Level Definition Level 0 Mandatory - 1 Year Mandatory and must be complete within one year Level 1 Urgent - 1 Year Urgent and should be completed within one year Level 2 Required - 2 Years Required and should be completed within two years Level 3 Necessary - 3 Years Necessary and should be completed within three