BC 2012 05 21 Regular Meeting - Laserfiche WebLink

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May 21, 2012 (Regular Meeting) Page 1084 (G -6) Planning and Development (SWCD) - Cox Mill Elementary School Stormwater System Construction Bid As presented to the Board at the May 7, 2012 work session, Jonathan Marshall, Deputy County Manager, reported: (1) Bids were accepted for a Clean Water Management Trust Fund grant construction project behind Cox Mill Elementary School for the school park; (2) All the bids were over budget and staff indicated negotiations would be conducted with the lowest bidder to bring the bids within budget; and (3) The way the bid was structured, as well as other issues that arose, ultimately led staff, upon the advice of the County Attorney, to reject all the bids. He further advised: (1) an informal bid process will be followed and everyone who has shown interest has been contacted, including the three (3) bidders, as well as others that attended the pre -bid meeting; (2) The bid was also restructured to address concerns and issues that arose; and (3) No action is required from the Board at this time. Mr. Marshall also responded to questions from the Board. No action was taken. Note: The Board formally rejected the bids at the May 22, 2012 Budget meeting in accordance with Resolution No. 1997 -40, G.S. 143- 129(a). (H) APPOINTMENTS (H -1) Appointment (Removals) - Council for a Sustainable Local Econom (CSLE) Christian Schmidt and Whit Moose, Jr. recently resigned from the Council. To improve efficiencies and effectiveness, staff recommends the size of the Council be reduced to 13 as set forth in the Council's charge, through attrition. Elimination of Mr. Schmidt °s and Mr. Moose's positions and two vacant positions (one regular seat and the alternate seat) is requested. UPON MOTION of Vice Chairman Burrage, seconded by Chairman Poole and unanimously carried, the Board approved the reduction of the Council for a Sustainable Local Economy (CSLE) membership to 13 through attrition. (H -2) Appointment / Removal - Adult Care Home Community Advisory Committee The Regional Ombudsman qualified the appointment of Shana King to the Adult Care Home Community Advisory Committee (CAC) and advised Jinitza Stevenson submitted her resignation from the Adult Care Home CAC. There are three (3) vacant positions on this Board, including Ms. King. UPON MOTION of Commissioner Measmer, seconded by Vice Chairman Burrage and unanimously carried, the Board appointed Shana King to the Adult Care Home Community Advisory Committee for a 1 -year term ending May 31, 2013 and removed Jintza Stevenson from the roster as requested by the Regional Ombudsman. (I) REPORTS (I -1) NC Forest Service - Acceptance of Activity Reports for FY 10 -11 The Board received the following reports as part of the Agenda: Cabarrus County NC Forest Service Activities and Accomplishments FY 2010 -2011 and Cabarrus County Report 2010 -2011 NC Forest Service. The reports included the following information: • Timber Harvested by Prescription • Cost Share to Cabarrus Residents • Water Quality Control • Forest Protection from Wildfire and Insect and Disease a Forest Management ® Information and Education UPON MOTION of Commissioner Measmer, seconded by Vice Chairman Burrage and unanimously carried, the Board accepted the FY 10 -11 activity reports from the NC Forest Service as presented. (I -2) BOC - Receive Updates from Commission Members Who Serve as Liaisons to Municipalities or on Various Board /Committees