BC 2012 11 19 Regular Meeting - Laserfiche WebLink

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November 19, 2012 (Regular Meeting) Page 1285 Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 00161710 -6921 Cont from CRF $0.00 $234,825.00 $234,825.00 00197210 -9719 RCCC - Capital Outlay $584,783.00 $234,825.00 $819,608.00 45097220 -9704 Cent to GF $3,057,005.04 $234,825.00 $3,291,830.04 45097220 -9719 RCCC $280,042.86 1 $234,825.00 $45,217.86 (F -2) County Manager - Contractual incentive Payments for SMG ( Cabarrus Arena) The contract between Cabarrus County and the operator of the Cabarrus Arena and Events Center, SMG, includes annual incentive payments based on quantitative and qualitative measurements. Information detailing those calculations has been reviewed by County Manager and Finance staff and is in keeping with the contract. A budget amendment for the incentive payments is also included with this agenda item. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Burrage and unanimously carried, the Board approved the incentive payments and adopted the following associated budget amendment: Cabarrus County Budget Amendment Request Date :10 /26/2012 Amount:$64,457.00 Dept. Head: Shelley Farris, Accounting Supervisor Department:Finance ❑ Internal Transfer Within Department ❑ Transfer Between Departments /Funds Q Supplemental Request Purpose: This budget amendment is to appropriate fund balance from FY 2012 for the payment of Arena performance incentives to SMG Management Company. The incentive for Food and Beverage is $40,532 and for the Arena operations is $23,925. These incentives are based off calculations that were agreed upon by management and are related to specific profitability and performance measurements. Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 42098310 -9404 Incentives - Operations $0.00 $23,925.00 $23,925.00 42098310 - 9404 -FSVC Incentives - Food $0.00 $40,532.00 $40,532.00 42068310 -6901 Fund Bal - Approp $0.00 $64,457.00 $64,457.00 (F -3) County Manager - Selection of Architect for Helms Hall Replacement The planning and design work for the replacement of Helms Hall at Camp Spencer was included in the 2012 -13 budget. The construction money for this project is included in the CIP and is scheduled for the 2013 -14 budget year. A Request for Qualifications was issued and we received 5 responses. A committee from the Manager's office, General Services and the Active Living and Parks Department selected 3 firms to make presentations to the committee. We are recommending that the team of Shook Kelley and Site Solutions be selected for this project. That recommendation is based on their understanding of the project needs, demonstrated experience with similar projects, and their overall approach to the project. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Burrage and unanimously carried, the Board approved the selection of Shook Kelley /Site Solutions as the project architect for the Helms Hall replacement and authorized the County Manager to execute a contract with them subject to review by the County Attorney. (F -a) County Manager - Usage Agreement with Rowan Cabarrus Community College The Usage Agreement with Rowan Cabarrus Community College for the 7th Floor of the Sheriff's Administration was drafted by Richard Koch and sent to RCCC for comments in August. They have acknowledged receipt and responded they are fine with the Agreement as written. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Burrage and unanimously carried, the Board approved the Usage Agreement between Cabarrus County and Rowan Cabarrus Community College for the 7th Floor of the Sheriff's Administration Building and authorized the County Manager to execute the Agreement on behalf of Cabarrus County, subject to review and /or revisions by the County Attorney. (F -5) Planning and Development (Soil and Water Conservation District ) - Grant Proposal to the National Fish and Wildlife Foundation The Soil and Water Conservation District would like to reapply for a $250,000.00 grant from the National Fish and Wildlife Foundation to continue ongoing restoration efforts associated with the Clarke Creek Heron Rookery Significant Natural Heritage Area. The grant application deadline is December 3, 2012. Requested funds are for the purchase of conservation easements and /or property to expand buffers on the Clarke Creek Wetland