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November 19, 2012 (Regular Meeting) Page 1287 The records retention and disposition schedule and retention periods governing the records series listed herein are hereby approved. In accordance with the provision of Chapter 121 and 132 of the General Statutes of North Carolina, it is agreed that the records do not and will not have further use or value for official business, research, or reference purposes after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of by the agency or official having custody of them without further reference to or approval of either party to this agreement. However, records subject to audit or those legally required for ongoing official proceedings must be retained until released from such audits or official proceedings, notwithstanding the instructions of this schedule. Public records including electronic records not listed in this schedule are not authorized to be destroyed. This local government agency and the Department of Cultural Resources agree that certain records series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been designated by retention periods which allow these records to be destroyed when "administrative value ends." The local government agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." If an office does not establish internal policies and retention periods, the office is not complying with the provisions of this retention schedule and is not authorized by the Department of Cultural Resources to destroy the records with the disposition instruction "destroy when administrative value ends." It is further agreed that these records may not be destroyed prior to the time periods stated; however, for sufficient reason they may be retained for longer periods. This schedule is to remain in effect from the date of approval until it is reviewed and updated. APPROVAL RECOMMENDED /s/ Linda F. McAbee Register of Deeds /s/ Sarah E. Koonts Sarah E. Koonts, Director Division of Archives and Records /s/ Elizabeth F. Poole Chairman Board of County Commissioners /s/ Linda A. Carlisle Linda A. Carlisle, Secretary Department of Cultural Resources October 10, 2012 Cabarrus County Name (F -10) Sheriff's Office - Request to Award Service Weapon to Deputy Michael Enoch Upon Retirement Deputy Michael Enoch retired from the Cabarrus County Sheriff's Office on October 31, 2012. Pursuant to N.C. General Statute 20- 187.2, it is requested that Deputy Enoch's service weapon (Sig Sauer P266, 40 Caliber, serial number U684325) be declared surplus and awarded to him for the price of $1.00. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Burrage and unanimously carried, the Board declared a service weapon (Sig Sauer P266, 40 Caliber, serial number U684325) as surplus property and awarded it to Deputy Michael Enoch for the price of $1.00 upon retirement. (F -11) Tax Administration - Refund and Release Report - October 2012 UPON MOTION of Commissioner Carruth seconded by Vice Chairman Burrage and unanimously carried, the Board approved the October 2012 Release - Refund report as submitted and granted authority to the Tax Collector to process the refunds and releases. RELEASES FOR THE MONTH OF: October 2012 $385,539.22 BREAKDOWN OF RELEASES: COUNTY $329,923.80 CITY OF CONCORD $6,880.68 CITY OF KANNAPOLIS $45,156.88 CITY OF LOCUST $0.00