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March 7, 2011 (Work Session) Page 336
<br />approximately 62,816 hours of volunteer service were completed by members,
<br />valued at $1.27 million; and the Family & Consumer Science Agents (FCS) will
<br />celebrate 100 Years of Service to the people of North Carolina on May 25,
<br />2011 at the McKimmon Center, in Raleigh where a 300 page book entitled,
<br />"Ordinary Women, Extraordinary Service" highlighting the past of Home
<br />Demonstration and the impact of Family & Consumer Sciences and its ECA
<br />volunteers, will be unveiled. Ms. Kluttz also recognized the following ECA
<br />members in attendance: Barbara Looney, President Cabarrus County Council
<br />ECA, Bobbi Sheperis, 1" Vice President CC ECA, Joan Martinkovic, Secretary CC
<br />ECA, Pat Wickliff, Past President CC ECA, and Debbie Bost, Cooperative
<br />Extension Director.
<br />Chairman White thanked Ms. Kluttz and ECA members for the presentation,
<br />their community service and for providing refreshments for the meeting.
<br />Board of Elections - Presentation of Board of Elections Construction Cost Bid
<br />Summary and Updated Project Ordinance
<br />Mike Downs, Deputy County Manager, reviewed the events leading up to
<br />the selection of the old Creamery building on Church Street as the new
<br />location for the Board of Elections and the selection of C. M. Black
<br />Construction Company and YCH Architects as the Construction Manager at Risk
<br />and architect for the project, respectively. He also reported the building
<br />plans were valued engineered and at least three (3) bids for each trade were
<br />received and evaluated.
<br />Emmitt Black, C. M. Black Construction Company, presented GMP
<br />(Guaranteed Maximum Price Executive Summary as follows:
<br />Trade Package Cost
<br />$959,734.00
<br />Contractor's Insurance Program
<br />$22,975.00
<br />Payment / Performance Bonds
<br />$10,590.00
<br />Builder's Risk Insurance
<br />$2,800.00
<br />CM Black General Conditions*
<br />$70,904.00
<br />CM Black Fees
<br />$79,318.00
<br />Subtotal
<br />$1,146,321.00
<br />Contingency - 4 Percent
<br />$43,017.00
<br />Total
<br />$1,189,338.00
<br />Deduct Alternate No. 8 (FM 200 Fire Suppression System)
<br />$11,304.00
<br />Grand Total GMP
<br />$1,178,304.00
<br />*General Conditions and Fee equals 15.08 percent of the cost of the work.
<br />Mr. Black reported approximately 116 companies requested
<br />prequalification materials with 75 companies actually submitting bids, which
<br />resulted in a 30.55 percent WMBE (Women and minority Business Enterprise)
<br />rate and 30 percent for local subcontractors, well above the County's goal of
<br />10 percent. Further, he advised the general conditions fee is 15.08 percent,
<br />which is below the maximum of 15.25 percent.
<br />Mr. Downs pointed out that the fee is governed by Statue and cannot
<br />exceed 15.25 percent, any unused contingency funds will be returned to the
<br />County and the fire suppression system that was deducted was only for one
<br />small room that is intended for ballot storage which will be protected by the
<br />main sprinkler system.
<br />Michael Chreitzberg, with YCH, Architects reviewed the building layout
<br />and responded to questions from the Board related to improvements (basic
<br />improvements) made to the two (2) areas on either side of the main entrance
<br />that are owned by the County but leased to the Morrisions. Mr. Downs pointed
<br />out that the Morrisions will reimburse the County for these expenses.
<br />In response to questions from the Board, Richard M. Koch, County
<br />Attorney, advised that the (2) two areas were purchased from the Morrisons at
<br />no additional cost, subject to a 99 year lease -back at no rent, to address
<br />issues raised by the State Fire Marshal/ Department of Insurance related to
<br />the distance of a fire wall in proximity to the property line. A general
<br />discussion ensued.
<br />UPON MOTION of Commissioner Carruth, seconded by Commissioner Burrage
<br />and unanimously carried, the Board voted to place Presentation of Board of
<br />Elections Construction Cost Bid Summary and Updated Project Ordinance on the
<br />March 21, 2011 Agenda as a New Business item.
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