BC 2011 12 19 Regular - Laserfiche WebLink

Home Browse Search

December 19, 2011 (Regular Meeting) Page 894 any program supplies, rental or area charge, facility maintenance, and promotional charges, and dividing this figure by the estimated number of participants necessary to successfully conduct this class. 3. Special Programs /Events /Tournaments: In general, the design of all ongoing and new special programs /events shall be structured to maximize revenues to foster future events and /or specific projects within the Parks system. Corporate Sponsorship and donations shall be secured to provide these services to the general public at minimal or no cost. V. FEES FOR SPECIAL FACILITIES A. When not in use for department sponsored and co- sponsored activities, designated areas and facilities a-n� El lree��aei eq• ei�,�may be rented by organizations and the general public in accordance to established policies and procedures. 1. Area and facility rental rates will be computed by adding the personnel costs, an hourly utility cost, and any related cost for the facility in question. Groups coordinating fundraisers' such as but not limited to road races, walks, festivals, etc. must meet with park management to discuss logistics of event and what is needed to be reserved. 2. Recreation equipment will not be rented but can be used by County Funded Departments. B. Charges for Charitable (Non - Cabarrus County Sponsored) Activities Charitable, non - profit, Community serving organizations who conduct an event on park property for the purpose of raising funds or meetings must pay the established rental fee calculated to cover the cost of the County for use of said facility. Certificate of Liability Insurance is required. C. Cabarrus County 501( c ) 3 Charitable organizations will not be charged for one (1) fundraising event or one (1) meeting /picnic per fiscal year. D. Any organization who has the County Parks Department as a co- sponsor will not be charged any facility rental fees. To be co- sponsored the event /activity must meet the following criteria: 1. Be a recognized Cabarrus County or Cabarrus County /Kannapolis school organization 2. Provide a measurable impact and outcome for the patrons 3. Be open to all interested 4. Include Cabarrus County Parks on all publicity S. Meet. the Cabarrus County Local Food Policy's loo commitment 6. Provide Cabarrus County a minimum of $1 million liability insurance as additional insured E. Commercial Activities: Profit making commercial activities will not be permitted in any public facility or upon parklands without prior approval by the Director of the Parks Department. One million comprehensive liability insurance naming Cabarrus County as additional insured required. F. Reservations include existing park and recreation facilities only. Any additional equipment or activities (i.e. Spacewalks, Dunking Booths, Hot -Air Balloons, Fireworks, generators, etc.) must be approved by the Cabarrus County Safety Risk Management Officer at least two (2) weeks prior to reservation date. The eauipment must be operated and supervised by the contract vendor at all times. The Director will require the organization or groups to provide Cabarrus County with evidence of comprehensive liability insurance sufficient to protect the County against risk, with a limit of at least $1 million dollars for each occurrence and /or $2 million aggregate policy which names the County as certificate holder and additional insured, or certificate of insurance acceptable to the Cabarrus County Safety Risk Management Officer. Cabarrus County may also require a waiver of subrogation from the sponsoring organization or group.