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February 1, 2010 (Work Session) Page 1780 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, February 1, 2010 at 3:30 p.m. Present - Vice Chairman: Elizabeth F. Poole Commissioners: Robert W. Carruth Coy C. Privette Absent - Chairman: H. Jay White, Sr. Commissioner: Grace M. Mynatt Also present were John Day, County Manager; Mike Downs, Deputy County Manager; Pam Dubois, Deputy County Manager; Kay Honeycutt, Clerk to the Board and Cynthia Young, Deputy Clerk to the Board. Later in the meeting, Vice Chairman Poole announced Commissioner Mynatt was unable to attend today' s meeting due to the snow and Commissioner White was detained in his employment. Richard Koch, County Attorney, was also detained in his employment. Call to Order Vice Chairman Poole called the meeting to order at 3:30 p.m. Commerce - 2010-2011 HOME Program Public Hearing Kelly Sifford, Community Development Manager, requested a public hearing be held at the next meeting for the HOME Program. She advised an annual public hearing is required to obtain funding for the program. She further advised $127,000.00 will be received to rehabilitate three to four homes. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board voted to place Commerce - 2010-2011 HOME Program Public Hearing on the February 15, 2010 Agenda as a New Business item and scheduled a public hearing for 6:30 p.m. Library - LSTA Technology Grant Application Dana Eure, Library Director, presented a grant application request to replace the Library's current outdated automation system. If awarded, she said the grant will supply $100,000.00 towards needed funding; and the remainder of the funding ($34,282) would have to be provided by the County. Vice Chairman Poole questioned whether the funds were in the budget in the event there is a match. Ms. Eure responded the funds will be budgeted if the grant is awarded. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board voted to place Library - LSTA Technology Grant Application on the February 15, 2010 Agenda as a Consent item. Library - New Bylaws for Library Board of Trustees Dana Eure, Library Director, presented information relating to the current and new bylaws for the Library Board of Trustees. She informed the request is for an update of the bylaws which are based on the North Carolina General Statutes. The new bylaws outline trustees' responsibilities and authorize trustees to make policies for the Library. Commissioner Carruth questioned if the new bylaws have a built-in provision to automatically include any new facilities constructed in the future. Ms. Eure advised the new bylaws have provisions that allows trustees to recommend new libraries to the county but does not include any provisions for the addition of new trustees. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board voted to place Library - New Bylaws for Library Board of Trustees on the February 15, 2010 Agenda as a Consent item. Parks Department - Approval of Modifications to Park's Fees & Charges Policy - FY 2010-2011 Londa Strong, Parks Director, presented a request relating to modifying the Park's Fees and Charges Policy. She advised the policy is normally prepared in July with the regular budget; however, Parks staff decided it would be more beneficial to the County and to citizens to perform the process