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February 15, 2010 (Regular Meeting) <br />Page 1809 <br />facilities for profit purposes is inconsistent with the Department's <br />basic philosophy and revenue goals. <br />F. Special consideration will be granted to Cabarrus County citizens <br />who serve (overseas) in the military. This will consist of free use <br />of picnic facilities (miniature golf, paddleboats, concessions, or <br />the upper level of the barn will not be included) . The usage will <br />be limited to two usages for each deployment (leaving /returning). <br />Written proof of duty will be required. <br />VII. ALTERNATIVE SOURCES OF REVENUE <br />A. Grants <br />1. Any employee of the Department, Commissioner, or interested <br />citizen is encouraged to investigate the possibilities of <br />securing a grant or sources of outside funding for department <br />facilities and programs. <br />2. All grant applications, donations, or funding sources must be <br />approved by the Director of Parks, the Parks Commission, County <br />Manager, and Cabarrus County Board of Commissioners as required. <br />B. Non-Appropriated Funds For Recreation Services <br />1. With prior approval of the Director of Parks, solicitations, <br />sales, benefits, donation, or gifts, may be received during <br />County-sponsored programs. <br />2. Funds collected in any manner during a County-Sponsored program <br />shall be handled in accordance with established county and <br />department policies and procedures. <br />VIII. REFUND POLICY <br />A. All requests for refunds must be made in writing to the Director <br />of the Parks Department. <br />B. Refunds <br />1. Program credit or refund will be offered in cases in which a <br />class or program is already filled or must be cancelled <br />because of an insufficient number of participants, or in cases <br />in which changes in class day, time, or site prevents an <br />individual's participation. A participate wishing to withdraw <br />from a program will be offered a program credit. For a <br />refund, the request must be made in writing to the Parks <br />Director. <br />C. Refunds for Adult Athletic Leagues <br />1. A refund of the team fee less 25% processing fee will be <br />remitted two weeks prior to the first scheduled game. <br />2. No refund requests will be approved after the first scheduled <br />league game. <br />D. Individual refund policies set for special events, tournaments <br />and rentals will override this policy. <br />E. Refunds for Park Rentals <br />Every effort will be made to schedule an alternate date should a <br />cancellation be necessary. Alternate dates may or may not be <br />available to the park user depending upon other reservations that <br />have been confirmed. In case of inclement weather, the park user <br />has three (3) working days to call and schedule an alternate <br />date. If an alternate date cannot be confirmed, a park <br />reservation fee will be refunded to the park user upon approval <br />of a written request made to the Parks Director. Refund requests <br />must be received within thirty (30) days from date of reservation <br />to be considered for a refund and are subject to the cancellation <br />policy on page 12. <br />IX. EVALUATION OF POLICY AND FEE SCHEDULES <br />The fees and charges policy and related fee schedules shall be reviewed <br />annually by the Director, Staff of the Parks Department, and the Cabarrus <br />County Parks Commission. All recommendations for policy changes or fee <br />adjustments shall be approved by the Cabarrus County Board of <br />Commissioners prior to implementation. <br />Revised 05/03/03 <br />Revised 02/02/04 <br />