BC 2010 06 21 Regular Meeting - Laserfiche WebLink

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June 21, 2010 (Regular Meeting) Page 10 and federal and state grants funds received specifically for use by the appropriate Cabarrus County Department who has received the funds. Section 2. The officers of this unit are hereby directed to proceed with this project within the terms of the guidelines as set forth by the federal and state government, Generally Accepted Accounting Principles (GAAP) and the budget contained herein. Section 3. The following budgeted amounts are appropriated for the projects: Board of Elections Department: HAVA Title I Grants $ 199,664 American Disability Act $ 25,621 Board of Elections Equipment and Furniture $ 180,206 Register of Deeds Department: Register of Deeds Automation & Preservation $ 821,548 Soil and Water Department: Clark Creek Grant $ 35,000 EEP Contract $ 16,900 Operating Expenses (Supplies, Maintenance) $ 6,000 Cooperative Extension Department: Operational Project Expenses $ 1,245,000 Section 4. The following revenues are anticipated to be available to complete this project: Board of Elections Department: HAVA Title I Grants $ 199,664 Interest on Investments $ 30,206 Contribution from General Fund $ 25,621 Contribution from Capital Reserve $ 150,000 Register of Deeds Department: Donations $ Register of Deeds Fees $ 707,389 Interest on Investments $ 36,655 Contribution from General Fund $ 77,504 Soil and Water Department: Clark Creek Grant $ 35,000 EEP Contract $ 16,900 Operating Revenues (Fees, Donations) $ 4,500 Interest on Investments $ 1,500 Cooperative Extension Department: ADFP Grant $ 675,000 Donations $ 170,000 Contribution from Capital Reserve $ 400,000 Section 5. The Finance Officer is hereby directed to maintain within the Special Revenue Fund sufficient detailed accounting records. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement to the General Fund should be made in an orderly and timely manner. Section 7. The Finance Officer is directed to report, at the request of the Board, on the financial status of each project element in Section 3 and on the total revenues received or claimed. Section 8. Copies of this special revenue project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Section 9. At the completion of the project, all unrestricted excess funds are transferred to the General Fund or Capital Reserve Fund and the Special Revenue Project Ordinance is closed.